Veterinary Payments & Square Setup

Veterinary practices take payment at the time of service, sell food and medications, and increasingly run wellness plans. HIPAA doesn't apply to animal health records, but pet medications still require a prescription, which limits online payments on Square.
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Payment solutions for veterinary practices

How these solutions work for veterinary practices

See what each option adds to the way your business takes and tracks payments.

Square Point of Sale

For veterinary practices: Bring veterinary visits, procedures and pet-care products into a point-of-sale workflow, with reporting organized around treatment estimates, client invoices and pet-care sales.
  • Map your services, fees and products into the Square item library before your first pet owner
  • Recommend and configure Square hardware for your front desk or field work (you buy it from Square)
  • Set team permissions so each role sees only what it needs
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Merchant Account

For veterinary practices: Arrange a processing account for veterinary visits, procedures and pet-care products, with checkout methods matched to how customers pay.
  • Analyze your current statements and quote side by side
  • Prepare the underwriting package so approval moves quickly
  • Set up terminals, gateway and software connections
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Square Appointments

For veterinary practices: Schedule pet exams and procedure consultations, collect appointment payments and keep staff calendars aligned.
  • Build your service menu with durations, buffers, prices and assigned staff
  • Set cancellation and prepayment policies that match your written policy
  • Turn intake, consent and policy documents into automated digital forms
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Recurring Billing

For veterinary practices: Schedule and manage payments for pet wellness plans and scheduled treatment installments, including renewals and customer account balances.
  • Draft authorization language for recurring charges
  • Set up schedules and retry rules
  • Connect billing to your software
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Text to Pay

For veterinary practices: Send a payment request for veterinary visits, procedures and pet-care products by text so customers can pay against a specific order or invoice.
  • Write compliant message templates with opt-in language
  • Integrate with your billing system
  • Set reminder cadences
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Chargeback Management

For veterinary practices: Organize evidence for disputed veterinary visits, procedures and pet-care products, including customer authorizations, delivery details and service records.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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Square Inventory

For veterinary practices: Track pet-care products, food and veterinary retail supplies with item-level stock records and replenishment workflows.
  • Import and clean up your product catalog
  • Set stock counts, low-stock alerts and categories
  • Configure barcode scanning and labels
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Square Payroll

For veterinary practices: Organize payroll for veterinarians, technicians and receptionists, using staff and time records to prepare pay runs.
  • Set up employees, contractors, pay rates and tax accounts
  • Connect timecards from Square to payroll
  • Map payroll to your accounting software
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Custom Payment Integration

For veterinary practices: Connect the payment flow for veterinary visits, procedures and pet-care products with your software and the operational records behind treatment estimates, client invoices and pet-care sales.
  • Scope integrations your software vendor supports
  • Build and test the connection
  • Keep sensitive data out of payment records
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Cash Discount Program

For veterinary practices: Design a clearly presented cash-price program for veterinary visits, procedures and pet-care products, with checkout wording and receipts aligned.
  • Review state rules before launch
  • Configure terminals and receipts
  • Provide signage and staff scripts
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Mobile Payments

For veterinary practices: Collect payments for veterinary visits, procedures and pet-care products away from a fixed counter, with transactions recorded against the sale or job.
  • Choose devices for your field workflow
  • Set up users and permissions
  • Train staff on offline and signature rules
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Tap to Pay on Phone

For veterinary practices: Take contactless payments for veterinary visits, procedures and pet-care products on a supported phone while serving customers on the move.
  • Device selection and setup
  • Set up the app and users
  • Train staff
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High-Risk Merchant Account

For veterinary practices: Present your model for veterinary visits, procedures and pet-care products to specialist processing partners, with product and fulfillment documentation prepared.
  • Pre-screen your website, policies and billing flows
  • Assemble the underwriting package
  • Set up chargeback alerts from day one
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E-commerce Payments

For veterinary practices: Add online checkout for veterinary visits, procedures and pet-care products, with order references carried through payment and fulfillment.
  • Design the checkout flow
  • Integrate with your website platform
  • Configure fraud rules
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Veterinary Practices we set up and support

Veterinary Practices payment questions

Start with the workflows your business needs. Options on this page include Square POS for Veterinarians, Square Appointments for Veterinarians, Square Inventory for Veterinarians. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review appointments, invoices, deposits and customer billing, then plan the changes your veterinary practices business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which veterinary practices workflows need to improve so we can scope a practical setup.

Payments for veterinary practices, set up right

Talk to our sales team about your setup, or become a partner and bring us your merchants.
Talk to a veterinary clinic payments specialistPartner with Roots