Payment Processing for Printers

Printers and sign shops quote jobs, collect deposits at proof approval, and bill businesses, schools and agencies, some paying on purchasing cards.
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Payment solutions for commercial printing, signs & promotional products

How these solutions fit commercial printing, signs & promotional products

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For commercial printing, signs & promotional products: Send itemized invoices for production orders, project deposits and trade invoices and track deposits, due dates and outstanding balances. Square Invoices lets commercial printers, sign shops and promotional products companies send invoices by email, text or link and get paid by card, digital wallet or ACH bank transfer. Estimates and contracts convert to invoices with a deposit when the proof is approved. Roots sets up your templates, recurring schedules and autopay, and connects invoices to your accounting.
  • Design invoice templates and custom fields (terms, policies, account numbers) for commercial printers, sign shops and promotional products companies
  • Set up recurring schedules and card-on-file or bank-on-file autopay for business clients
  • Configure reminders and late-payment workflows
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Square Online (websites)

For commercial printing, signs & promotional products: Give customers an online storefront for production orders, project deposits and trade invoices, with ordering and fulfillment choices suited to your business. Square Online lets commercial printers, sign shops and promotional products companies build a free online store that syncs with the Square item library, so online and in-person sales share one catalog. Clients reorder business cards and signs online. Roots designs the site structure, loads products and fulfillment options, and connects it to your POS and accounting.
  • Plan the site structure and product pages for commercial printers, sign shops and promotional products companies
  • Load products, subscriptions or donation items and set fulfillment rules
  • Connect a custom domain, taxes and receipts
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Square Point of Sale

For commercial printing, signs & promotional products: Bring production orders, project deposits and trade invoices into a point-of-sale workflow, with reporting organized around purchase orders, job lots and milestone invoices. Square Point of Sale is free to download and turns a phone or tablet into a point of sale, so commercial printers, sign shops and promotional products companies can take print jobs, proofs, deposits and reorders in person. Walk-in counter sales on Square POS. Roots Payments, an independent Square Reseller, helps you choose a plan, configure items and staff access, and train your team.
  • Recommend the right Square plan and devices for how commercial printers, sign shops and promotional products companies actually take payments
  • Build the item library for print jobs, proofs, deposits and reorders, with taxes, discounts and categories set up correctly
  • Configure team permissions, receipts and reporting, then train staff and volunteers
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Level 2/3 Processing

For commercial printing, signs & promotional products: Include purchase-order references and itemized invoice data for business-card purchases of production orders, project deposits and trade invoices. When business customers pay commercial printers, sign shops and promotional products companies with corporate, purchasing or fleet cards, sending enhanced transaction data (tax, PO number, line items) can qualify for lower interchange. Lower interchange on eligible commercial cards. Roots configures enhanced-data capture in your gateway, invoices or ERP so it happens on every eligible transaction.
  • Analyze statements to find commercial-card downgrades
  • Configure the gateway or ERP to populate enhanced data accurately
  • Monitor CEDP qualification and fix data-quality errors
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ACH Payments

For commercial printing, signs & promotional products: Offer bank-account payments for production orders, project deposits and trade invoices, with authorization and invoice matching built into the workflow. ACH lets commercial printers, sign shops and promotional products companies collect print jobs, proofs, deposits and reorders directly from a payer's bank account, usually at a lower cost than cards on larger payments. Large runs paid by ACH. Roots sets up ACH with authorization language and fraud controls that meet Nacha's rules.
  • Write compliant authorization language for business clients
  • Set up account verification and return monitoring
  • Help you meet Nacha's 2026 fraud-monitoring requirements
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Transfer initiated

$18,710.00 · ref ACH-7731

Commercial Printing, Signs & Promotional Products payment questions

Start with the workflows your business needs. Options on this page include Square Invoices for Printers & Sign Shops, Square Online for Printers & Sign Shops, Square POS for Printers & Sign Shops. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review invoices, registration payments, recurring collections and reconciliation, then plan the changes your commercial printing, signs & promotional products business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which commercial printing, signs & promotional products workflows need to improve so we can scope a practical setup.

Let’s set up payments for your commercial printing, signs & promotional product business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
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