Payment plans and recurring billing for HOA management companies

Automate recurring card and ACH charges for memberships, retainers and payment plans. Automatic monthly or quarterly dues.
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Payment solutions for hoa & community association management

How each solution supports hoa & community association management

See what each option adds to the way your business takes and tracks payments.

ACH Payments

For hoa & community association management: Offer bank-account payments for property service fees, rentals and management charges, with authorization and invoice matching built into the workflow. ACH moves money directly between bank accounts, usually for far less than cards on large payments. ACH dues collection per association.
  • Set up authorization and verification
  • Configure payment pages and invoices
  • Handle returns and reporting
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$4,075.00 · ref ACH-7731

Recurring Billing

For hoa & community association management: Schedule and manage payments for rent schedules and property-management fees, including renewals and customer account balances. Automate recurring card and ACH charges for memberships, retainers and payment plans. Automatic monthly or quarterly dues.
  • Draft authorization language for recurring charges
  • Set up schedules and retry rules
  • Connect billing to your software

Merchant Account

For hoa & community association management: Arrange a processing account for property service fees, rentals and management charges, with checkout methods matched to how customers pay. A dedicated merchant account underwritten for your association management company, with pricing you can read and a person to call. Separate deposit accounts per association.
  • Analyze your current statements and quote side by side
  • Prepare the underwriting package so approval moves quickly
  • Set up terminals, gateway and software connections
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Credit Card Surcharging

For hoa & community association management: Plan credit-card surcharge disclosures for property service fees, rentals and management charges, keeping eligible card payments distinct at checkout. A surcharge program adds a disclosed fee to credit card payments to offset processing costs. Pass card costs to homeowners who choose credit, where allowed. Roots configures card detection so debit and prepaid cards are never surcharged.
  • Check your state's rules
  • File required notice with card networks through your acquirer
  • Configure terminals, invoices and receipts
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Custom Payment Integration

For hoa & community association management: Connect the payment flow for property service fees, rentals and management charges with your software and the operational records behind property references, tenant balances and owner settlements. We connect payments to the systems you already run so balances, receipts and deposits reconcile automatically. Connect payments to your association software.
  • Scope integrations your software vendor supports
  • Build and test the connection
  • Keep sensitive data out of payment records
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Recurring Billing questions

Questions property manager firms ask about billing and payments.
Roots helps define the schedule, collect authorization and connect payment status to your customer or subscription records.
We plan retries, customer notifications and staff follow-up so missed payments have a clear resolution process.
Bring your billing cadence, customer authorization and failed-payment process. Roots uses these details to plan the workflow for hoa & community association management and prepare a clear setup scope.
Request a quote for your business and the setup you need. We review the scope and costs with you before you proceed. Consultations and payment reviews are free.

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Book a free 30-minute review. We’ll map your setup, explain the options and work through clear next steps.
Talk to a property manager payments specialistAll hoa & community association management solutions