Phone and account payments for office supply stores, from any computer

Square Virtual Terminal turns a browser into a card terminal for keyed payments. Phone orders and business accounts at office supply stores can be keyed in from any computer. We set it up and train staff on card-not-present risk.
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Payment solutions for office supply stores

How each solution supports office supply stores

See what each option adds to the way your business takes and tracks payments.

Square for Retail

For office supply stores: Connect office supplies, packaging and printed products to a retail catalog, stock tracking and customer purchase history. Square pitches its retail POS as a way to "sell more and stay stocked with a POS designed for retail." Real-time stock, barcode checkout and vendor purchase orders cover the day-to-day of most office supply stores. Roots Payments, an independent Square Reseller, sets it up and supports it for office supply stores.
  • Recommend the Square plan and device mix for your store size and number of locations
  • Import and clean your catalog: SKUs, variants, barcodes, categories, taxes and vendor costs
  • Set up employee roles, passcodes and permissions before launch
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Square Inventory

For office supply stores: Track office supplies, packaging and printed products with item-level stock records and replenishment workflows. Square says its retail inventory tools let you "spend less time tracking stock and more time selling." Office Supply Stores lose margin to miscounts, dead stock and late reorders, and Square's inventory tools target exactly that. We set up the catalog, vendors and reorder rules so counts are right from day one.
  • Structure items, variants and units of measure so counts match how you buy and sell
  • Load vendors, costs and reorder points from your existing spreadsheets
  • Print and apply barcode labels for untagged stock
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Square Hardware Setup

For office supply stores: Choose and configure Square checkout equipment for office supplies, printing and shipping services, including counter, mobile and staff workflows. A countertop Register with a scanner and cash drawer, plus a Handheld for the floor, covers most office supply stores. Square offers a two-screen Register, a pocketable Handheld with a built-in barcode scanner, the all-in-one Terminal, the iPad-based Stand and a Register Retail Kit with printers, scanners and a cash drawer. We spec, install and test every device.
  • Spec the device mix by lane count, floor size and mobile needs
  • Pair scanners, label printers, receipt printers, scales and cash drawers
  • Set up networking, including a wired backup for the countertop
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Square Invoices

For office supply stores: Send itemized invoices for office supplies, printing and shipping services and track deposits, due dates and outstanding balances. Square says you can "send digital invoices in seconds via email, SMS, or a shareable link." Special orders, deposits and business accounts at office supply stores are easier to collect with an invoice than at the counter. We set up templates, deposit rules and reminders.
  • Build invoice and estimate templates with your terms
  • Set deposit rules for special orders
  • Set up recurring invoices for business customers
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Square Virtual Terminal

For office supply stores: Take authorized phone or remote payments for office supplies, printing and shipping services from a browser-based terminal. Square Virtual Terminal turns a browser into a card terminal for keyed payments. Phone orders and business accounts at office supply stores can be keyed in from any computer. We set it up and train staff on card-not-present risk.
  • Set up Virtual Terminal and staff access
  • Train staff on verifying phone orders to limit chargebacks
  • Compare keyed costs with invoices or payment links

Level 2/3 Processing

For office supply stores: Include purchase-order references and itemized invoice data for business-card purchases of office supplies, printing and shipping services. Office Supply Stores that sell to contractors, schools and businesses take a lot of corporate and purchasing cards, where line-item data can lower interchange. Roots Payments sets it up for office supply stores and supports it after launch.
  • Analyze your commercial-card volume
  • Configure data fields and PO capture
  • Show savings on your statements
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ACH Payments

For office supply stores: Offer bank-account payments for office supplies, printing and shipping services, with authorization and invoice matching built into the workflow. Large orders and trade accounts at office supply stores cost far less to collect by ACH than by card. Roots Payments sets it up for office supply stores and supports it after launch.
  • Set up ACH authorization forms and flows
  • Connect ACH to invoices
  • Set return-handling rules
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Transfer initiated

$116.50 · ref ACH-7731

Merchant Account

For office supply stores: Arrange a processing account for office supplies, printing and shipping services, with checkout methods matched to how customers pay. A dedicated merchant account gives you ypartner-provided processing arranged by Roots relationship and transparent pricing. Roots reviews your processing statement for free and provides a quote based on your transaction mix. Roots Payments sets it up and supports it.
  • Review your last three statements and show the real effective rate
  • Quote pricing and terms in writing
  • Set up terminals or POS integration
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Square Virtual Terminal questions

Questions print & ship store owners ask about payments and POS.
A browser-based terminal supports payments taken at a desk, such as phone orders. Roots helps configure access and the payment workflow in Square.
We plan transaction references, customer records and reporting so staff can reconcile the payment to the original request.
Bring your phone-order process, staff access and transaction references. Roots uses these details to plan the workflow for office supply stores and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Talk to a print & ship store payments specialistAll office supply stores solutions