Payments & Booking for Pilates Studios

Reformer Pilates studios have limited machines per class, sell privates and duets, and rely on late-cancel fees to protect scarce spots.
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Payment solutions for pilates studios

How these solutions fit pilates studios

See what each option adds to the way your business takes and tracks payments.

Square Appointments

For pilates studios: Schedule private lessons and introductory studio sessions, collect appointment payments and keep staff calendars aligned. Square Appointments puts online booking, reminders and payments in one calendar. Capacity set to your reformer count, waitlists on Square Plus, and privates on the same calendar. Roots Payments, an independent Square Reseller, configures your services, staff, policies and booking site so it works from the first appointment.
  • Build your service menu with durations, processing time, prices and staff assignments
  • Configure deposit, cancellation and no-show policies that match how you actually operate
  • Connect booking to your website, Instagram and Google Business Profile
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Square Marketing

For pilates studios: Build opt-in campaigns for yoga classes, Pilates sessions and studio merchandise, from new offerings to reminders for returning customers. Square Marketing sends one-time and automated email and text campaigns from your Square customer data. Common use for Pilates studios: automated win-back campaigns. Roots builds the automations that matter: welcome, rebooking, lapsed-client and Google Review requests.
  • Segment your client list and build campaign automations
  • Write campaign templates in your brand voice
  • Set up Google Review requests and track results
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Square Staff

For pilates studios: Set roles, permissions and schedules for instructors and studio managers, with a clearer view of staffing across shifts. Square's staff tools handle shift scheduling, timecards, tip pooling and commission tracking. Common use for Pilates studios: instructor schedules and timecards. Roots configures roles, permissions and commission rates so owners stop reconciling by hand.
  • Set up roles, permissions and commission rates per service
  • Configure tip pooling rules
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Recurring Billing

For pilates studios: Schedule and manage payments for class memberships and recurring lesson packages, including renewals and customer account balances. Recurring billing runs memberships, tuition and rent automatically, with retries and card updates to reduce failed payments. Common use for Pilates studios: membership billing with retries. Roots sets it up with clear sign-up and cancellation terms.
  • Plan design and billing-date setup
  • Review of auto-renewal disclosures and cancellation flow
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Custom Development on Square

For pilates studios: Build a Square-based payment workflow around yoga classes, Pilates sessions and studio merchandise, with custom software for your operating process. When Square doesn't do it out of the box, Roots builds it on Square's APIs: bookings, payments, subscriptions and webhooks. Common use for Pilates studios: reformer-specific spot booking built on the Bookings API. Custom solutions are Roots' work, built on Square's developer platform.
  • Scope, build and maintain custom apps and integrations (a Roots service)
  • Multi-location and franchise setups
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Pilates Studios payment questions

Start with the workflows your business needs. Options on this page include Square Appointments for Pilates Studios, Square Marketing for Pilates Studios, Square Team Management for Pilates Studios. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review bookings, memberships, service checkout and product sales, then plan the changes your pilates studios business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which pilates studios workflows need to improve so we can scope a practical setup.

Let’s set up payments for your pilates studio business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
Talk to a yoga studio payments specialistExplore yoga, pilates & mind-body studios solutions