Review your property-management payment integration

Tell us which property-management system you use. Roots plans the payment integration around your existing workflow.
Talk to a hotel payments specialistAll motels solutions
Free 30-minute consultation. Review your setup, compare options and leave with clear next steps.

Payment solutions for motels

How each solution supports motels

See what each option adds to the way your business takes and tracks payments.

Square Point of Sale

For motels: Bring room deposits, guest stays and hotel services into a point-of-sale workflow, with reporting organized around guest folios, booking deposits and room charges. Check in walk-ins on Square POS at the front desk and ring up nightly rates, pet fees and deposits in one place. Square Point of Sale accepts tap, dip and swipe payments, including digital wallets, with an item library, customer profiles and sales reports in one app. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We build your item library, taxes, discounts and device settings before day one
  • We recommend Square hardware for each station and configure it (you buy it from Square)
  • We train your staff and stay on call as your named contact
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Square Virtual Terminal

For motels: Take authorized phone or remote payments for room deposits, guest stays and hotel services from a browser-based terminal. Take phone reservations and charge a first-night deposit from the front-desk computer with Square Virtual Terminal. Square Virtual Terminal turns a computer into a card terminal for phone, mail and email orders, with cards on file and itemized sales. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We set up team permissions so only the right staff can key in cards
  • We write a phone-payment script that keeps card numbers off paper
  • We connect Virtual Terminal sales to your reporting
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Square Payment Links

For motels: Share a checkout link for room deposits, guest stays and hotel services through messages, email or your website. Text a Square payment link to phone bookers so they enter their own card instead of reading it aloud. Square Payment Links creates reusable checkout links, QR codes and buy buttons you can share by text, email or social, with custom fields, tips and buyer-entered amounts. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We create and name your standard links so staff send the right one
  • We design QR signage for front desks, tables and events
  • We set up tracking in Square Dashboard so you see who paid
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Pre-Authorization & Deposits

For motels: Authorize deposits for room deposits, guest stays and hotel services and reconcile the held amount against final charges. Hold a refundable damage deposit on the guest's card and release it at checkout instead of taking cash. Pre-authorizations reserve funds on a guest's card for deposits and incidentals, then capture only what's owed.
  • We configure hold amounts and timing for your policies
  • We train staff on releasing holds promptly
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Cash Discount Program

For motels: Design a clearly presented cash-price program for room deposits, guest stays and hotel services, with checkout wording and receipts aligned. Offset card costs with a compliant cash discount program where the posted room rate is the card rate. With a cash discount program, your posted price is the card price and customers who pay cash get a discount.
  • We set up pricing, receipts and signage
  • We check the setup against card-network and state rules
  • We monitor it as rules change
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Unattended Payments

For motels: Build self-service checkout for room deposits, guest stays and hotel services at kiosks, stations or access points that operate without a staffed counter. Add card readers to vending, laundry and ice machines so guests don't need quarters. Unattended readers and pay stations take cards on machines, kiosks and gates without staff.
  • We match hardware to each machine
  • We set up processing and reporting
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Merchant Account

For motels: Arrange a processing account for room deposits, guest stays and hotel services, with checkout methods matched to how customers pay. A lodging merchant account with a quote based on your category, seasonal volume and transaction mix. Roots coordinates application, setup and ongoing support.
  • We package your application so underwriting goes faster
  • We compare pricing against your current statements
  • One named contact for support and disputes
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Chargeback Management

For motels: Organize evidence for disputed room deposits, guest stays and hotel services, including customer authorizations, delivery details and service records. Roots coordinates chargeback-management services to help your business handle disputes and organize responses.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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PMS Payment Integration

For motels: Connect room deposits, guest stays and hotel services to property-management records so deposits, charges and guest balances follow the reservation. Tell us which property-management system you use. Roots plans the payment integration around your existing workflow.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup

PMS Payment Integration questions

Questions hotel operators ask about payments.
Roots maps reservations or folios to deposits, final charges and refunds, then builds the agreed payment connection to your property system.
We plan the reservation reference and payment records so staff can see deposits, remaining balances and refunds in the guest workflow.
Bring your property-system documentation, reservation flow and deposit policies. Roots uses these details to plan the workflow for motels and prepare a clear setup scope.
Request a quote for your business and the setup you need. We review the scope and costs with you before you proceed. Consultations and payment reviews are free.

Ready to talk it through?

Book a free 30-minute review. We’ll map your setup, explain the options and work through clear next steps.
Talk to a hotel payments specialistAll motels solutions