Payments for Extended-Stay Hotels

Extended-stay properties bill weekly or monthly, often to employers, relocation firms and insurance-placement companies. Roots sets up recurring billing, ACH and corporate-card processing.
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Payment solutions for extended-stay hotels

How these solutions fit extended-stay hotels

See what each option adds to the way your business takes and tracks payments.

Recurring Billing

For extended-stay hotels: Schedule and manage payments for extended-stay charges and accommodation memberships, including renewals and customer account balances. Bill weekly or monthly stays automatically to a card or bank account on file. Recurring billing charges memberships, installments and monthly fees automatically to a card or bank account on file.
  • We set up plans and migrate existing customers
  • We write clear billing terms and receipts
  • We monitor failed payments
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ACH Payments

For extended-stay hotels: Offer bank-account payments for room deposits, guest stays and hotel services, with authorization and invoice matching built into the workflow. Accept ACH for monthly and corporate direct-bill invoices to cut fees on large balances. ACH moves money straight from a customer's bank account, usually for far less than card fees on large invoices and recurring charges.
  • We set up authorization forms and verification
  • We connect ACH to your invoicing or billing
  • We explain return codes and timelines to your team
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Transfer initiated

$548.00 · ref ACH-7731

Level 2/3 Processing

For extended-stay hotels: Include purchase-order references and itemized invoice data for business-card purchases of room deposits, guest stays and hotel services. Qualify corporate and government card payments for lower interchange with Level 2 and 3 data. Passing enhanced data such as tax amounts, PO numbers and line items with corporate, purchasing and government cards can qualify transactions for lower interchange rates.
  • We review which of your customers pay with commercial cards
  • We set up data capture in your invoices or software
  • We verify the lower rates show up on statements
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Square Invoices

For extended-stay hotels: Send itemized invoices for room deposits, guest stays and hotel services and track deposits, due dates and outstanding balances. Send recurring invoices with automatic reminders to employers and placement companies. Square Invoices sends estimates, e-signature contracts and invoices with deposits, payment schedules, recurring billing and automatic reminders. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We build invoice, estimate and contract templates in your brand
  • We set up deposit and payment-schedule rules that match your policies
  • We connect invoices to QuickBooks Online or Xero
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Square for Retail

For extended-stay hotels: Connect gift-shop products, guest supplies and hotel merchandise to a retail catalog, stock tracking and customer purchase history. Run the on-site pantry market with Square's retail POS. Square's retail POS keeps stock in sync across locations and channels, with purchase orders, vendor profiles, barcode labels and cost-of-goods tracking. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We import your catalog, variants and barcodes
  • We set up vendors, reorder points and low-stock alerts
  • We configure scanners and label printers and train shop staff
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PMS Payment Integration

For extended-stay hotels: Connect room deposits, guest stays and hotel services to property-management records so deposits, charges and guest balances follow the reservation. Tell us which property-management system you use. Roots plans the payment integration around your existing workflow.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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Merchant Account

For extended-stay hotels: Arrange a processing account for room deposits, guest stays and hotel services, with checkout methods matched to how customers pay. A lodging-coded account with pricing built for high-ticket, long stays. A dedicated merchant account is underwritten for your category and volume, with pricing you can read line by line.
  • We package your application so underwriting goes faster
  • We compare pricing against your current statements
  • One named contact for support and disputes
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Chargeback Management

For extended-stay hotels: Organize evidence for disputed room deposits, guest stays and hotel services, including customer authorizations, delivery details and service records. Roots coordinates chargeback-management services to help your business handle disputes and organize responses.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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Extended-Stay Hotels payment questions

Start with the workflows your business needs. Options on this page include Recurring Billing for Extended-Stay Hotels, ACH Payments for Extended-Stay Hotels, L2/L3 Processing for Extended-Stay Hotels. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review reservations, tickets, deposits and on-site checkout, then plan the changes your extended-stay hotels business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which extended-stay hotels workflows need to improve so we can scope a practical setup.

Let’s set up payments for your extended-stay hotel business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
Talk to a hotel payments specialistExplore hotels & lodging solutions