Review your property-management payment integration

Tell us which property-management system you use. Roots plans the payment integration around your existing workflow.
Talk to a hotel payments specialistAll bed & breakfasts and inns solutions
Free 30-minute consultation. Review your setup, compare options and leave with clear next steps.

Payment solutions for bed & breakfasts and inns

How each solution supports bed & breakfasts and inns

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For bed & breakfasts and inns: Send itemized invoices for room deposits, guest stays and hotel services and track deposits, due dates and outstanding balances. Request a deposit when a guest books and schedule the balance for arrival with Square Invoices payment schedules. Square Invoices sends estimates, e-signature contracts and invoices with deposits, payment schedules, recurring billing and automatic reminders. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We build invoice, estimate and contract templates in your brand
  • We set up deposit and payment-schedule rules that match your policies
  • We connect invoices to QuickBooks Online or Xero
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Square Payment Links

For bed & breakfasts and inns: Share a checkout link for room deposits, guest stays and hotel services through messages, email or your website. Sell add-ons like champagne, picnic baskets or late checkout with reusable Square payment links. Square Payment Links creates reusable checkout links, QR codes and buy buttons you can share by text, email or social, with custom fields, tips and buyer-entered amounts. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We create and name your standard links so staff send the right one
  • We design QR signage for front desks, tables and events
  • We set up tracking in Square Dashboard so you see who paid
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Square Online (websites)

For bed & breakfasts and inns: Give customers an online storefront for room deposits, guest stays and hotel services, with ordering and fulfillment choices suited to your business. Sell gift certificates, stay packages and local-goods boxes from a Square Online site. Square Online builds a website or online store synced with your Square item library, including non-physical item types for event tickets, memberships and donations. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We build and configure your Square Online site and item types
  • We write confirmation emails with redemption details, since Square doesn't generate tickets automatically
  • We connect your domain, SEO settings and analytics
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Square Gift Cards

For bed & breakfasts and inns: Offer gift cards redeemable toward room deposits, guest stays and hotel services and track purchased and redeemed balances. Offer stay gift cards as physical cards or eGift cards that don't expire. Square Gift Cards lets you sell physical and digital gift cards in person and online; they don't expire and redeem like any other payment. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We set up designs, denominations and holiday promotions
  • We connect gift cards to your website and booking flow
  • Roots Payments is an independent Square Reseller, not Square.
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Square Point of Sale

For bed & breakfasts and inns: Bring room deposits, guest stays and hotel services into a point-of-sale workflow, with reporting organized around guest folios, booking deposits and room charges. Ring up afternoon tea, the wine hour or the gift shelf with Square POS on a phone or iPad. Square Point of Sale accepts tap, dip and swipe payments, including digital wallets, with an item library, customer profiles and sales reports in one app. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We build your item library, taxes, discounts and device settings before day one
  • We recommend Square hardware for each station and configure it (you buy it from Square)
  • We train your staff and stay on call as your named contact
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Square Integrations

For bed & breakfasts and inns: Connect Square transaction data with the tools used to manage guest folios, booking deposits and room charges, reducing repeated data entry. Connect Square to QuickBooks Online or Xero so deposits and add-on sales reconcile automatically. The Square App Marketplace connects Square to booking, ticketing, accounting, scheduling and marketing apps so sales and customers stay in sync. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We pick apps that actually fit your workflow and test them
  • We map items, taxes and payouts so accounting ties out
  • We handle setup, data migration and staff training
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PMS Payment Integration

For bed & breakfasts and inns: Connect room deposits, guest stays and hotel services to property-management records so deposits, charges and guest balances follow the reservation. Tell us which property-management system you use. Roots plans the payment integration around your existing workflow.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup

Pre-Authorization & Deposits

For bed & breakfasts and inns: Authorize deposits for room deposits, guest stays and hotel services and reconcile the held amount against final charges. Guarantee reservations with a card hold and charge according to your cancellation policy. Pre-authorizations reserve funds on a guest's card for deposits and incidentals, then capture only what's owed.
  • We configure hold amounts and timing for your policies
  • We train staff on releasing holds promptly
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Chargeback Management

For bed & breakfasts and inns: Organize evidence for disputed room deposits, guest stays and hotel services, including customer authorizations, delivery details and service records. Roots coordinates chargeback-management services to help your business handle disputes and organize responses.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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PMS Payment Integration questions

Questions hotel operators ask about payments.
Roots maps reservations or folios to deposits, final charges and refunds, then builds the agreed payment connection to your property system.
We plan the reservation reference and payment records so staff can see deposits, remaining balances and refunds in the guest workflow.
Bring your property-system documentation, reservation flow and deposit policies. Roots uses these details to plan the workflow for bed & breakfasts and inns and prepare a clear setup scope.
Request a quote for your business and the setup you need. We review the scope and costs with you before you proceed. Consultations and payment reviews are free.

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Book a free 30-minute review. We’ll map your setup, explain the options and work through clear next steps.
Talk to a hotel payments specialistAll bed & breakfasts and inns solutions