Estimates, deposits and invoices for landscaping companies, set up right

Bill hardscape projects in milestones and maintenance as recurring invoices. Square Invoices sends estimates and invoices by email, SMS or a shareable link and tracks what's paid, unpaid or overdue. Roots configures the templates, payment schedules and reminders around how you bill.
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Payment solutions for landscaping & hardscaping

How each solution supports landscaping & hardscaping

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For landscaping & hardscaping: Send itemized invoices for lawn services, landscape projects and maintenance charges and track deposits, due dates and outstanding balances. Bill hardscape projects in milestones and maintenance as recurring invoices. Square Invoices sends estimates and invoices by email, SMS or a shareable link and tracks what's paid, unpaid or overdue. Roots configures the templates, payment schedules and reminders around how you bill.
  • Build your service catalog, tax settings and branded invoice and estimate templates
  • Set up deposit and milestone schedules that match your contracts and any state limits you operate under
  • Connect Square to QuickBooks Online or Xero so paid invoices reconcile automatically

Square Point of Sale

For landscaping & hardscaping: Bring lawn services, landscape projects and maintenance charges into a point-of-sale workflow, with reporting organized around route visits, project quotes and service invoices. Take payment on site; Square quotes a nursery-and-landscaping seller who says it gives rural customers more ways to pay. Square Point of Sale is Square's POS app for taking payments in person, online or in the field. Roots sets up your items, services, taxes, permissions and devices so checkout is quick.
  • Choose the Square plan and hardware that fit your counter, trucks or bays
  • Import your catalog and customer list and set team permissions
  • Configure taxes, discounts, receipts and (if you use them) tips
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Square Payroll

For landscaping & hardscaping: Organize payroll for landscapers and route managers, using staff and time records to prepare pay runs. Add seasonal crew members and pay them without a second payroll system. Square Payroll runs full-service payroll with automated tax filings, or contractor-only payments, connected to Square timecards.
  • Set up employees, 1099 subcontractors and pay schedules
  • Connect timecards from Square team management
  • Walk through labor-cost reports by job type
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Square Staff

For landscaping & hardscaping: Set roles, permissions and schedules for landscapers and route managers, with a clearer view of staffing across shifts. Keep team hours, permissions and labor costs in the same system as your payments. Square's staff tools schedule shifts, track attendance and control what each team member can do in Square.
  • Set roles and permissions for techs, dispatchers and office staff
  • Configure timecards and overtime rules
  • Sync hours to payroll
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Square Banking

For landscaping & hardscaping: Plan account and cash-flow workflows around income from lawn services, landscape projects and maintenance charges and day-to-day operating expenses. Fast access to sales helps landscaping companies buy parts and materials without waiting on transfers. Square Checking makes Square sales available right after each payment, with a debit card for parts and materials.
  • Help set up Square Checking and savings folders
  • Explain transfer options and timing
  • Coordinate banking with payroll and bookkeeping
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Square Integrations

For landscaping & hardscaping: Connect Square transaction data with the tools used to manage route visits, project quotes and service invoices, reducing repeated data entry. Connect Square to your landscape business software and accounting so nobody re-keys jobs or payments. The Square App Marketplace connects third-party apps to your Square account, from accounting to industry software.
  • Pick the apps that fit your workflow and connect them
  • Map items, taxes and payment types for clean accounting sync
  • Test and document the integration for your team
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ACH Payments

For landscaping & hardscaping: Offer bank-account payments for lawn services, landscape projects and maintenance charges, with authorization and invoice matching built into the workflow. Let HOAs and commercial clients pay monthly contracts by ACH. ACH moves money straight from the customer's bank account, which usually costs far less than a card on a large invoice.
  • Set up ACH on invoices and payment pages
  • Write authorization language
  • Explain return and settlement timing
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Transfer initiated

$1,025.00 · ref ACH-7731

Level 2/3 Processing

For landscaping & hardscaping: Include purchase-order references and itemized invoice data for business-card purchases of lawn services, landscape projects and maintenance charges. Commercial customers of landscaping companies often pay with purchasing or fleet cards, where enhanced data matters. When business customers pay with commercial cards, passing detailed invoice data can qualify for lower interchange. Visa's Commercial Enhanced Data Program changed the rules in 2025–2026.
  • Review your commercial card mix to see whether enhanced data pays
  • Configure line-item data from invoices
  • Monitor Visa data-quality results
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Consumer Financing

For landscaping & hardscaping: Present financing options for lawn services, landscape projects and maintenance charges alongside the purchase or service estimate. Roots connects your business with buy-now-pay-later options for customer purchases.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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Payouts

For landscaping & hardscaping: Distribute amounts owed to independent gardeners and landscape crews, with payment references matched to route visits, project quotes and service invoices. Landscaping companies pay a lot of people who aren't on payroll, and checks are slow. Roots Payouts sends bank payments to subcontractors, crews and vendors. Provided through our licensed banking and money-transmission partners. Roots Payments is not a bank or money transmitter.
  • Set up payee onboarding
  • Connect payouts to job completion or approvals
  • Reconciliation reporting
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Merchant Account

For landscaping & hardscaping: Arrange a processing account for lawn services, landscape projects and maintenance charges, with checkout methods matched to how customers pay. Typical tickets for landscaping companies run $150 visits to $80,000 hardscapes, and a merchant account's limits and pricing can be set for that range. A dedicated merchant account gives you custom pricing and processing limits set during underwriting. Roots uses it when Square isn't the right fit.
  • Statement review and a pricing quote
  • Underwriting and application support
  • A named support contact after go-live
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Square Invoices questions

Questions landscaping company owners ask about getting paid in the field.
Square Invoices lets customers receive and pay invoices. Roots helps configure invoice templates, payment collection and reconciliation.
We review deposits, payment schedules and customer reminders, then configure the invoice workflow around how you bill.
Bring your invoice templates, deposit rules and payment schedule. Roots uses these details to plan the workflow for landscaping & hardscaping and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Talk to a landscaping company payments specialistAll landscaping & hardscaping solutions