Non-Medical Home Care Agencies Payments

Non-medical home care agencies provide companionship and personal care, mostly private-pay, billed weekly by the hour. Registry models that place independent caregivers also have to pay those caregivers.
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Payment solutions for non-medical home care agencies

How these solutions fit non-medical home care agencies

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For non-medical home care agencies: Send itemized invoices for home-care visits and client service charges and track deposits, due dates and outstanding balances. Square Invoices sends unlimited invoices, estimates and contracts by email, text or link, with automatic reminders and cards or bank accounts on file. Weekly invoices from logged hours with card or ACH on file. Roots sets up your templates, schedules and accounting sync.
  • Build branded invoice and estimate templates with your terms and policies
  • Set up recurring series with card or bank account on file
  • Connect Square to QuickBooks Online or Xero and map your accounts
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Square Payroll

For non-medical home care agencies: Organize payroll for caregivers and care coordinators, using staff and time records to prepare pay runs. Square Payroll runs unlimited pay runs for employees and contractors, files payroll taxes and imports timecards from Square. Pay W-2 caregivers with automated payroll taxes. Roots sets up pay rates, tax accounts and timecard imports.
  • Set up employees, contractors, pay rates and tax accounts
  • Connect timecards from Square to payroll
  • Map payroll to your accounting software
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Square Staff

For non-medical home care agencies: Set roles, permissions and schedules for caregivers and care coordinators, with a clearer view of staffing across shifts. Square's staff management tools schedule shifts, track attendance and control permissions, and connect to Square Payroll. Caregiver shift scheduling and timecards. Roots sets up roles, schedules and timecard rules.
  • Define roles and permissions
  • Build shift templates
  • Connect timecards to payroll
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ACH Payments

For non-medical home care agencies: Offer bank-account payments for home-care visits and client service charges, with authorization and invoice matching built into the workflow. ACH moves money directly between bank accounts, usually for far less than cards on large payments. ACH for weekly care invoices.
  • Set up authorization and verification
  • Configure payment pages and invoices
  • Handle returns and reporting
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Transfer initiated

$3,345.00 · ref ACH-7731

Recurring Billing

For non-medical home care agencies: Schedule and manage payments for weekly care plans and scheduled client invoices, including renewals and customer account balances. Automate recurring card and ACH charges for memberships, retainers and payment plans. Auto-charge weekly invoices.
  • Draft authorization language for recurring charges
  • Set up schedules and retry rules
  • Connect billing to your software
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Gig Worker Payouts

For non-medical home care agencies: Pay independent caregivers and visiting clinicians from approved jobs or service records, with earnings and transfer status tracked together. Onboard independent contractor contractors and pay them per shift, job or period. Registry models: pay independent caregivers per shift through licensed partners. Roots Payments is not a bank or money transmitter.
  • Design the onboarding flow
  • Integrate with your scheduling or shift software
  • Set payout schedules
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Non-Medical Home Care Agencies payment questions

Start with the workflows your business needs. Options on this page include Square Invoices for Home Care Agencies, Square Payroll for Home Care Agencies, Square Team Management for Home Care. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review appointments, invoices, deposits and customer billing, then plan the changes your non-medical home care agencies business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which non-medical home care agencies workflows need to improve so we can scope a practical setup.

Let’s set up payments for your non-medical home care agencie business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
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