Square Appointments for boutique fitness studios, set up right

Square Appointments puts online booking, reminders and payments in one calendar. Recurring classes with capacity, instructor assignment and packages that redeem at booking. Roots Payments, an independent Square Reseller, configures your services, staff, policies and booking site so it works from the first appointment.
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Payment solutions for boutique fitness studios

How each solution supports boutique fitness studios

See what each option adds to the way your business takes and tracks payments.

Square Appointments

For boutique fitness studios: Schedule personal-training sessions and fitness assessments, collect appointment payments and keep staff calendars aligned. Square Appointments puts online booking, reminders and payments in one calendar. Recurring classes with capacity, instructor assignment and packages that redeem at booking. Roots Payments, an independent Square Reseller, configures your services, staff, policies and booking site so it works from the first appointment.
  • Build your service menu with durations, processing time, prices and staff assignments
  • Configure deposit, cancellation and no-show policies that match how you actually operate
  • Connect booking to your website, Instagram and Google Business Profile

Square Payment Links

For boutique fitness studios: Share a checkout link for gym access, training sessions and fitness products through messages, email or your website. Square Payment Links creates a checkout page in seconds that you can text, post or print as a QR code. Common use for boutique fitness studios: intro-offer links for social ads. Roots sets up reusable links for deposits, events and packages with the custom fields you need.
  • Build reusable links for your standard deposits, events and packages
  • Add custom fields to collect the client details you need
  • Place links and QR codes on your site, social profiles and signage
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Square Staff

For boutique fitness studios: Set roles, permissions and schedules for trainers and front-desk staff, with a clearer view of staffing across shifts. Square's staff tools handle shift scheduling, timecards, tip pooling and commission tracking. Common use for boutique fitness studios: instructor scheduling and timecards. Roots configures roles, permissions and commission rates so owners stop reconciling by hand.
  • Set up roles, permissions and commission rates per service
  • Configure tip pooling rules
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Square Marketing

For boutique fitness studios: Build opt-in campaigns for gym access, training sessions and fitness products, from new offerings to reminders for returning customers. Square Marketing sends one-time and automated email and text campaigns from your Square customer data. Common use for boutique fitness studios: win-back campaigns for lapsed members. Roots builds the automations that matter: welcome, rebooking, lapsed-client and Google Review requests.
  • Segment your client list and build campaign automations
  • Write campaign templates in your brand voice
  • Set up Google Review requests and track results
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Square Integrations

For boutique fitness studios: Connect Square transaction data with the tools used to manage membership balances, class bookings and training sessions, reducing repeated data entry. The Square App Marketplace connects Square to accounting, forms, marketing and industry software. Connect accounting and forms. Roots picks the right apps, connects them and tests the data flow.
  • Choose apps for your workflow
  • Connect, map fields and test sync
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Recurring Billing

For boutique fitness studios: Schedule and manage payments for gym memberships and personal-training packages, including renewals and customer account balances. Recurring billing runs memberships, tuition and rent automatically, with retries and card updates to reduce failed payments. Common use for boutique fitness studios: membership billing with retries on a merchant account. Roots sets it up with clear sign-up and cancellation terms.
  • Plan design and billing-date setup
  • Review of auto-renewal disclosures and cancellation flow
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Square Appointments questions

Questions gym owners ask about booking and payments.
Square Appointments provides online booking and staff calendars. Roots helps configure your services, schedules and booking experience.
Yes. We review appointment lengths, staff calendars, deposit or cancellation settings and checkout so the process fits how your team works.
Bring your services, appointment lengths, staff schedules and booking policies. Roots uses these details to plan the workflow for boutique fitness studios and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Talk to a gym payments specialistAll boutique fitness studios solutions