Membership Billing

Fitness businesses live on recurring revenue: memberships, class packs and training packages. Roots sets up class booking and packages on Square, and provides recurring billing, ACH and merchant accounts for membership-heavy gyms.
Talk to a gym payments specialistPartner with Roots

Payment solutions for gyms & fitness

How these solutions work for gyms & fitness

See what each option adds to the way your business takes and tracks payments.

Recurring Billing

For gyms & fitness: Schedule and manage payments for gym memberships and personal-training packages, including renewals and customer account balances.
  • Plan design and billing-date setup
  • Review of auto-renewal disclosures and cancellation flow
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Square Appointments

For gyms & fitness: Schedule personal-training sessions and fitness assessments, collect appointment payments and keep staff calendars aligned.
  • Build your service menu with durations, processing time, prices and staff assignments
  • Configure deposit, cancellation and no-show policies that match how you actually operate
  • Connect booking to your website, Instagram and Google Business Profile
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Square Point of Sale

For gyms & fitness: Bring gym access, training sessions and fitness products into a point-of-sale workflow, with reporting organized around membership balances, class bookings and training sessions.
  • Map your services, add-ons and retail products into the item library
  • Set up tipping, taxes, discounts and staff permissions
  • Recommend and configure Square hardware for each station (you buy it from Square)
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Square Payment Links

For gyms & fitness: Share a checkout link for gym access, training sessions and fitness products through messages, email or your website.
  • Build reusable links for your standard deposits, events and packages
  • Add custom fields to collect the client details you need
  • Place links and QR codes on your site, social profiles and signage
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Square Integrations

For gyms & fitness: Connect Square transaction data with the tools used to manage membership balances, class bookings and training sessions, reducing repeated data entry.
  • Choose apps for your workflow
  • Connect, map fields and test sync
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Chargeback Management

For gyms & fitness: Organize evidence for disputed gym access, training sessions and fitness products, including customer authorizations, delivery details and service records.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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ACH Payments

For gyms & fitness: Offer bank-account payments for gym access, training sessions and fitness products, with authorization and invoice matching built into the workflow.
  • ACH setup and authorization language
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Custom Development on Square

For gyms & fitness: Build a Square-based payment workflow around gym access, training sessions and fitness products, with custom software for your operating process.
  • Scope, build and maintain custom apps and integrations (a Roots service)
  • Multi-location and franchise setups
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Custom Payment Integration

For gyms & fitness: Connect the payment flow for gym access, training sessions and fitness products with your software and the operational records behind membership balances, class bookings and training sessions.
  • Scoping, build and maintenance
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Merchant Account

For gyms & fitness: Arrange a processing account for gym access, training sessions and fitness products, with checkout methods matched to how customers pay.
  • Underwriting guidance and application support
  • Pricing review against your current statements
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Payment Gateway

For gyms & fitness: Connect online or remote checkout for gym access, training sessions and fitness products to a gateway that fits your business systems.
  • Gateway setup and software connection
  • Card-on-file consent templates
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Unattended Payments

For gyms & fitness: Build self-service checkout for gym access, training sessions and fitness products at kiosks, stations or access points that operate without a staffed counter.
  • Hardware scoping and integration
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Square Staff

For gyms & fitness: Set roles, permissions and schedules for trainers and front-desk staff, with a clearer view of staffing across shifts.
  • Set up roles, permissions and commission rates per service
  • Configure tip pooling rules
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Square Marketing

For gyms & fitness: Build opt-in campaigns for gym access, training sessions and fitness products, from new offerings to reminders for returning customers.
  • Segment your client list and build campaign automations
  • Write campaign templates in your brand voice
  • Set up Google Review requests and track results
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Square Invoices

For gyms & fitness: Send itemized invoices for gym access, training sessions and fitness products and track deposits, due dates and outstanding balances.
  • Create invoice, estimate and contract templates with your policies
  • Set up deposit and payment-schedule rules for multi-session or high-ticket services
  • Connect invoicing to QuickBooks Online or Xero
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Square Hardware Setup

For gyms & fitness: Choose and configure Square checkout equipment for gym access, training sessions and fitness products, including counter, mobile and staff workflows.
  • Recommend a device for each chair, room or front desk
  • Configure devices, printers and modes
  • Roots doesn't sell hardware; we link you to Square to buy it
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Tap to Pay on Phone

For gyms & fitness: Take contactless payments for gym access, training sessions and fitness products on a supported phone while serving customers on the move.
  • Account and app setup
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Mobile Payments

For gyms & fitness: Collect payments for gym access, training sessions and fitness products away from a fixed counter, with transactions recorded against the sale or job.
  • Device setup and training
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Square Gift Cards

For gyms & fitness: Offer gift cards redeemable toward gym access, training sessions and fitness products and track purchased and redeemed balances.
  • Set up gift card designs and online sales
  • Plan holiday and promotion calendars around gift card sales
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Square Online (websites)

For gyms & fitness: Give customers an online storefront for gym access, training sessions and fitness products, with ordering and fulfillment choices suited to your business.
  • Design and build your site pages and booking flow
  • Load retail products, photos and descriptions
  • Connect your domain and set up basic on-page SEO
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E-commerce Payments

For gyms & fitness: Add online checkout for gym access, training sessions and fitness products, with order references carried through payment and fulfillment.
  • Storefront payment setup
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Embedded Payments

For gyms & fitness: Put checkout for gym access, training sessions and fitness products inside your software, keeping payment events connected to customer and operating records.
  • Integration planning and support
  • A named Roots contact for training and ongoing support, nationwide and remote-first
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Gyms & Fitness we set up and support

Gyms & Fitness payment questions

Start with the workflows your business needs. Options on this page include Square Integrations for Gyms, Square POS for Gyms, Recurring Billing for Gyms. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review bookings, memberships, service checkout and product sales, then plan the changes your gyms & fitness business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which gyms & fitness workflows need to improve so we can scope a practical setup.

Payments for gyms & fitness, set up right

Talk to our sales team about your setup, or become a partner and bring us your merchants.
Talk to a gym payments specialistPartner with Roots