Cafe POS Setup

Cafes mix counter service, table delivery and a kitchen that makes more than drinks. We set up ordering by table number, kitchen routing and online ordering for cafes, bistros and brunch spots.
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Payment solutions for cafes & bistros

How these solutions fit cafes & bistros

See what each option adds to the way your business takes and tracks payments.

Square for Restaurants

For cafes & bistros: Organize drinks, pastries and coffee beans with menu modifiers, kitchen routing and front-of-house checks in one restaurant workflow. Square describes its restaurant POS as "a business technology solution built for single- and multi-location full-service restaurants, quick-service restaurants, fast-casual restaurants, bars, breweries, and multi-concept restaurants." Capturing a table number at the counter lets runners deliver food without calling names. Roots Payments, an independent Square Reseller, sets it up and supports it for cafes.
  • Recommend the Square plan and device mix that fits your service style
  • Build menus, modifiers, taxes, service charges and tip settings before opening day
  • Configure floor plans, printer and KDS routing, and team permissions
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Square KDS

For cafes & bistros: Route drinks, pastries and coffee beans to kitchen displays so preparation teams can follow tickets and order status. Square describes Square KDS as "an efficient kitchen display system you can rely on. Organize and fulfill orders from anywhere, in one affordable solution." Espresso bar and kitchen each get their own screen, so drinks and plates land together. Roots Payments, an independent Square Reseller, sets it up and supports it for cafes.
  • Map your line (stations, expo, bar) and route each item category
  • Mount and network KDS devices and test ticket flow before service
  • Tune timers, colors and bump behavior with your kitchen lead
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Square Online (websites)

For cafes & bistros: Give customers an online storefront for drinks, pastries and coffee beans, with ordering and fulfillment choices suited to your business. Square says its online ordering lets customers "order ahead for free in-person pickup or with on-demand delivery — all without marketplace commissions." Online pickup orders let regulars skip the weekend brunch line. Roots Payments, an independent Square Reseller, sets it up and supports it for cafes.
  • Sync and tidy your menu so photos, modifiers and hours are correct online
  • Set pickup windows, prep times and delivery zones
  • Connect Order with Google and add Order Now buttons to your site and socials
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Square Loyalty

For cafes & bistros: Create a rewards program around drinks, pastries and coffee beans, with earning rules tied to how customers shop. Square describes its loyalty tools as a way to "build a loyalty program with custom points and rewards" and "run one-time or recurring promotions offering bonus points." Rewards keep weekday regulars loyal between weekend rushes. Roots Payments, an independent Square Reseller, sets it up and supports it for cafes.
  • Design a reward structure that fits your margins and visit frequency
  • Set up enrollment prompts at the POS, kiosk and online checkout
  • Pair loyalty with automated marketing campaigns
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Square Inventory

For cafes & bistros: Track coffee beans, brewing equipment and cafe merchandise with item-level stock records and replenishment workflows. Square describes inventory tracking as a way to "track stock, costs, and product availability." Item counts and auto 86 stop you from selling the last croissant twice. Roots Payments, an independent Square Reseller, sets it up and supports it for cafes.
  • Decide which items to track by count and which to track by ingredient
  • Load unit costs and vendors, and set reorder points
  • Set up auto 86 so sold-out items disappear from every channel
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Square Hardware Setup

For cafes & bistros: Choose and configure Square checkout equipment for drinks, pastries and coffee beans, including counter, mobile and staff workflows. Square describes Square Register as a way to "run your entire business right out of the box with a fully integrated, two-screen solution," and Square Handheld as "the powerful, feature-packed POS that fits in your pocket." A Register at the counter and a Handheld for table orders fits most cafes. Roots Payments, an independent Square Reseller, sets it up and supports it for cafes.
  • Recommend a device mix for your layout; you purchase directly from Square
  • Plan network, power and mounting before install day
  • Configure devices, printer profiles and device codes
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Square Integrations

For cafes & bistros: Connect Square transaction data with the tools used to manage drink modifiers, daily sales and bean stock, reducing repeated data entry. Square says sellers can "keep orders flowing even beyond your doors by integrating your favorite delivery partners like Uber Eats and DoorDash," and lists 100+ popular app integrations. Delivery partners and accounting connect directly to Square. Roots Payments, an independent Square Reseller, sets it up and supports it for cafes.
  • Audit which apps you use and which ones Square can replace
  • Connect delivery partners and map menus, modifiers and prices
  • Set up accounting sync and test it against a real week of sales
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Cafes & Bistros payment questions

Start with the workflows your business needs. Options on this page include Square for Restaurants Setup for Cafes, Square KDS Setup for Cafes, Square Online Ordering Setup for Cafes. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review ordering, counter or table service, kitchen routing and checkout, then plan the changes your cafes & bistros business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which cafes & bistros workflows need to improve so we can scope a practical setup.

Let’s set up payments for your cafes & bistro business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
Talk to a coffee shop payments specialistExplore coffee shops, cafes & juice bars solutions