Payments for In-Home & Family Childcare

Family childcare providers run small programs from home, often alone. They need to get paid on time without awkward conversations, and families need receipts for FSAs.
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Payment solutions for in-home & family childcare

How these solutions fit in-home & family childcare

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For in-home & family childcare: Send itemized invoices for childcare tuition, registration and activity fees and track deposits, due dates and outstanding balances. Square Invoices lets in-home and family childcare providers send invoices by email, text or link and get paid by card, digital wallet or ACH bank transfer. Set up a recurring weekly invoice for each family, charged automatically to their card or bank account. Roots sets up your templates, recurring schedules and autopay, and connects invoices to your accounting.
  • Design invoice templates and custom fields (terms, policies, account numbers) for in-home and family childcare providers
  • Set up recurring schedules and card-on-file or bank-on-file autopay for families
  • Configure reminders and late-payment workflows
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Square Payment Links

For in-home & family childcare: Share a checkout link for childcare tuition, registration and activity fees through messages, email or your website. Square Payment Links let in-home and family childcare providers collect a payment, sell an item, accept a donation, or sell an event or class with a link, QR code or buy button. Send a link for registration or the annual supply fee. Roots builds your links and QR codes, sets up custom fields and redirects, and ties them to reporting.
  • Plan which links in-home and family childcare providers need (fees, events, donations) and name them clearly
  • Create print-ready QR codes for flyers, signs and newsletters
  • Set custom fields and post-payment redirects to capture the details you need
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Square Point of Sale

For in-home & family childcare: Bring childcare tuition, registration and activity fees into a point-of-sale workflow, with reporting organized around family accounts, attendance references and tuition balances. Square Point of Sale is free to download and turns a phone or tablet into a point of sale, so in-home and family childcare providers can take weekly tuition and fees in person. Take a tap on your phone for late-pickup or extra days. Roots Payments, an independent Square Reseller, helps you choose a plan, configure items and staff access, and train your team.
  • Recommend the right Square plan and devices for how in-home and family childcare providers actually take payments
  • Build the item library for weekly tuition and fees, with taxes, discounts and categories set up correctly
  • Configure team permissions, receipts and reporting, then train staff and volunteers
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Square Banking

For in-home & family childcare: Plan account and cash-flow workflows around income from childcare tuition, registration and activity fees and day-to-day operating expenses. Square Banking offers checking, savings and loans connected to Square sales, so in-home and family childcare providers can see cash flow in one place. Automatically set aside a percentage of each payment for quarterly taxes. Roots explains how Square Banking fits your cash flow and helps you set it up; banking products are Square's, not Roots'.
  • Explain how transfers and set-asides work for in-home and family childcare providers
  • Help configure automatic set-asides
  • Reconcile Square Banking with your accounting
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ACH Payments

For in-home & family childcare: Offer bank-account payments for childcare tuition, registration and activity fees, with authorization and invoice matching built into the workflow. ACH lets in-home and family childcare providers collect weekly tuition and fees directly from a payer's bank account, usually at a lower cost than cards on larger payments. ACH autopay keeps fees low on weekly tuition. Roots sets up ACH with authorization language and fraud controls that meet Nacha's rules.
  • Write compliant authorization language for families
  • Set up account verification and return monitoring
  • Help you meet Nacha's 2026 fraud-monitoring requirements
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Transfer initiated

$735.00 · ref ACH-7731

In-Home & Family Childcare payment questions

Start with the workflows your business needs. Options on this page include Square Invoices for Home Daycares, Square Payment Links for Home Daycares, Square POS for Home Daycares. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review invoices, registration payments, recurring collections and reconciliation, then plan the changes your in-home & family childcare business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which in-home & family childcare workflows need to improve so we can scope a practical setup.

Let’s set up payments for your in-home & family childcare business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
Talk to a childcare center payments specialistExplore childcare & early education solutions