Invoices for small specialty distributors

Square Invoices lets food and beverage distributors send invoices by email, text or link and get paid by card, digital wallet or ACH bank transfer. Specialty distributors send Square invoices with card on file. Roots sets up your templates, recurring schedules and autopay, and connects invoices to your accounting.
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Payment solutions for food & beverage distributors

How each solution supports food & beverage distributors

See what each option adds to the way your business takes and tracks payments.

Mobile Payments

For food & beverage distributors: Collect payments for wholesale orders, trade invoices and delivery charges away from a fixed counter, with transactions recorded against the sale or job. Mobile payments let food and beverage distributors take cards on a phone, tablet or handheld terminal wherever the work happens. Drivers take cards and ACH on handhelds at the dock instead of checks. Roots provisions devices on your merchant account and supports them nationwide.
  • Choose devices for your drivers, reps or volunteers
  • Set up user logins and permissions per device
  • Train field staff
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Tap to Pay on Phone

For food & beverage distributors: Take contactless payments for wholesale orders, trade invoices and delivery charges on a supported phone while serving customers on the move. Tap to pay turns a compatible smartphone into a contactless terminal, so food and beverage distributors can accept cards and wallets with no extra hardware. Drivers accept contactless payments on company phones. Roots enables tap to pay on your merchant account and helps you roll it out to staff phones.
  • Check device compatibility for your team
  • Enable and provision staff logins
  • Train staff on the payment flow
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ACH Payments

For food & beverage distributors: Offer bank-account payments for wholesale orders, trade invoices and delivery charges, with authorization and invoice matching built into the workflow. ACH lets food and beverage distributors collect delivery invoices, COD and route sales directly from a payer's bank account, usually at a lower cost than cards on larger payments. Accounts authorize ACH debits on invoice due dates. Roots sets up ACH with authorization language and fraud controls that meet Nacha's rules.
  • Write compliant authorization language for restaurants and grocers
  • Set up account verification and return monitoring
  • Help you meet Nacha's 2026 fraud-monitoring requirements
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Transfer initiated

$5,395.00 · ref ACH-7731

Level 2/3 Processing

For food & beverage distributors: Include purchase-order references and itemized invoice data for business-card purchases of wholesale orders, trade invoices and delivery charges. When business customers pay food and beverage distributors with corporate, purchasing or fleet cards, sending enhanced transaction data (tax, PO number, line items) can qualify for lower interchange. Lower interchange on eligible commercial cards. Roots configures enhanced-data capture in your gateway, invoices or ERP so it happens on every eligible transaction.
  • Analyze statements to find commercial-card downgrades
  • Configure the gateway or ERP to populate enhanced data accurately
  • Monitor CEDP qualification and fix data-quality errors
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B2B Payments

For food & beverage distributors: Collect business invoices for wholesale orders, trade invoices and delivery charges, with purchase-order references and account balances kept together. B2B buyers pay food and beverage distributors on terms, by card, ACH or check. A payment portal tied to your invoices shortens days-sales-outstanding. Restaurants pay open invoices online. Roots connects invoice payments to your ERP or accounting so every payment posts to the right invoice.
  • Integrate with your ERP or accounting platform
  • Configure enhanced data for commercial cards
  • Set up reminder cadences and a portal branded for food and beverage distributors
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Square Invoices

For food & beverage distributors: Send itemized invoices for wholesale orders, trade invoices and delivery charges and track deposits, due dates and outstanding balances. Square Invoices lets food and beverage distributors send invoices by email, text or link and get paid by card, digital wallet or ACH bank transfer. Specialty distributors send Square invoices with card on file. Roots sets up your templates, recurring schedules and autopay, and connects invoices to your accounting.
  • Design invoice templates and custom fields (terms, policies, account numbers) for food and beverage distributors
  • Set up recurring schedules and card-on-file or bank-on-file autopay for restaurants and grocers
  • Configure reminders and late-payment workflows

Square Invoices questions

Questions distributor finance teams ask about B2B payments.
Square Invoices lets customers receive and pay invoices. Roots helps configure invoice templates, payment collection and reconciliation.
We review deposits, payment schedules and customer reminders, then configure the invoice workflow around how you bill.
Bring your invoice templates, deposit rules and payment schedule. Roots uses these details to plan the workflow for food & beverage distributors and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Talk to a distributor payments specialistAll food & beverage distributors solutions