Card fees on statements, disclosed

A surcharge program lets country clubs and private social clubs add a disclosed fee to credit card payments to offset processing costs, while debit and bank payments remain free of the customer surcharge. Members who pay statements by credit card can cover the cost with a capped, disclosed surcharge. Roots configures card-type detection, disclosures and receipts, and checks your state's rules first.
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Free 30-minute consultation. Review your setup, compare options and leave with clear next steps.

Payment solutions for country clubs & private clubs

How each solution supports country clubs & private clubs

See what each option adds to the way your business takes and tracks payments.

Recurring Billing

For country clubs & private clubs: Schedule and manage payments for club memberships and recurring training packages, including renewals and customer account balances. Bill dues, assessments and food minimums automatically. Recurring billing charges memberships, installments and monthly fees automatically to a card or bank account on file.
  • We set up plans and migrate existing customers
  • We write clear billing terms and receipts
  • We monitor failed payments
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ACH Payments

For country clubs & private clubs: Offer bank-account payments for league registrations, facility rentals and concessions, with authorization and invoice matching built into the workflow. Collect dues and statements by ACH to cut fees. ACH moves money straight from a customer's bank account, usually for far less than card fees on large invoices and recurring charges.
  • We set up authorization forms and verification
  • We connect ACH to your invoicing or billing
  • We explain return codes and timelines to your team
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Transfer initiated

$565.00 · ref ACH-7731

Custom Payment Integration

For country clubs & private clubs: Connect the payment flow for league registrations, facility rentals and concessions with your software and the operational records behind registrations, facility bookings and team balances. Connect outlet sales to your club management software for member charges. We connect payments to the industry software you already run, from reservation and ticketing systems to access control.
  • We scope, build and maintain the integration
  • We test with real workflows before go-live
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Level 2/3 Processing

For country clubs & private clubs: Include purchase-order references and itemized invoice data for business-card purchases of league registrations, facility rentals and concessions. Lower interchange on corporate memberships paid by commercial card. Passing enhanced data such as tax amounts, PO numbers and line items with corporate, purchasing and government cards can qualify transactions for lower interchange rates.
  • We review which of your customers pay with commercial cards
  • We set up data capture in your invoices or software
  • We verify the lower rates show up on statements
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Credit Card Surcharging

For country clubs & private clubs: Plan credit-card surcharge disclosures for league registrations, facility rentals and concessions, keeping eligible card payments distinct at checkout. A surcharge program lets country clubs and private social clubs add a disclosed fee to credit card payments to offset processing costs, while debit and bank payments remain free of the customer surcharge. Members who pay statements by credit card can cover the cost with a capped, disclosed surcharge. Roots configures card-type detection, disclosures and receipts, and checks your state's rules first.
  • Check your state's surcharge rules and complete card-network registration where required
  • Configure terminals, invoices and online checkout
  • Write the disclosure language for members and guests

Credit Card Surcharging questions

Questions sports facility operators ask about payments.
A surcharge adds a fee to an eligible card payment. A cash discount offers a lower price for cash. Roots reviews the proposed program with your processing partner before setup.
We help plan the required customer notices, checkout display and receipt for the program confirmed for your business.
Bring your processing costs, card mix, customer notices and checkout equipment. Roots uses these details to plan the workflow for country clubs & private clubs and prepare a clear setup scope.
Request a quote for your business and the setup you need. We review the scope and costs with you before you proceed. Consultations and payment reviews are free.

Ready to talk it through?

Book a free 30-minute review. We’ll map your setup, explain the options and work through clear next steps.
Talk to a sports facility payments specialistAll country clubs & private clubs solutions