Payments for Fundraising Events

Galas, auctions, golf tournaments and fun runs raise a large share of annual revenue in one night. Checkout lines at the end of the night lose money, and quid pro quo disclosure rules apply to tickets and auction items.
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Payment solutions for galas, auctions & fundraising events

How these solutions fit galas, auctions & fundraising events

See what each option adds to the way your business takes and tracks payments.

Square Point of Sale

For galas, auctions & fundraising events: Bring donations, fundraising sales and program fees into a point-of-sale workflow, with reporting organized around donor references, campaign totals and program invoices. Square Point of Sale is free to download and turns a phone or tablet into a point of sale, so galas, auctions and fundraising events can take tickets, sponsorships, auction items and paddle raises in person. Volunteers check out winning bidders on multiple devices at once, all feeding one report. Roots Payments, an independent Square Reseller, helps you choose a plan, configure items and staff access, and train your team.
  • Recommend the right Square plan and devices for how galas, auctions and fundraising events actually take payments
  • Build the item library for tickets, sponsorships, auction items and paddle raises, with taxes, discounts and categories set up correctly
  • Configure team permissions, receipts and reporting, then train staff and volunteers
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Square Invoices

For galas, auctions & fundraising events: Send itemized invoices for donations, fundraising sales and program fees and track deposits, due dates and outstanding balances. Square Invoices lets galas, auctions and fundraising events send invoices by email, text or link and get paid by card, digital wallet or ACH bank transfer. Send sponsorship invoices with deposits and balance dates. Roots sets up your templates, recurring schedules and autopay, and connects invoices to your accounting.
  • Design invoice templates and custom fields (terms, policies, account numbers) for galas, auctions and fundraising events
  • Set up recurring schedules and card-on-file or bank-on-file autopay for attendees and bidders
  • Configure reminders and late-payment workflows
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Square Payment Links

For galas, auctions & fundraising events: Share a checkout link for donations, fundraising sales and program fees through messages, email or your website. Square Payment Links let galas, auctions and fundraising events collect a payment, sell an item, accept a donation, or sell an event or class with a link, QR code or buy button. Guests scan a QR code at the table to give during the paddle raise. Roots builds your links and QR codes, sets up custom fields and redirects, and ties them to reporting.
  • Plan which links galas, auctions and fundraising events need (fees, events, donations) and name them clearly
  • Create print-ready QR codes for flyers, signs and newsletters
  • Set custom fields and post-payment redirects to capture the details you need
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Square Hardware Setup

For galas, auctions & fundraising events: Choose and configure Square checkout equipment for donations, fundraising sales and program fees, including counter, mobile and staff workflows. Square hardware options start at $59, from the Square Reader for contactless and chip to Square Terminal, Stand and Register, and the right mix depends on how galas, auctions and fundraising events take payments. Plan readers and Terminals for registration, bar and checkout. Roots doesn't sell hardware. We help you choose, then configure what you buy from Square.
  • Recommend devices for each station at galas, auctions and fundraising events
  • Configure devices, printers and cash drawers remotely
  • Test payments and receipts before your first busy day
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Donation Processing

For galas, auctions & fundraising events: Organize one-time and recurring contributions, with campaign or program references connected to donor references, campaign totals and program invoices. Online giving lets galas, auctions and fundraising events accept one-time and recurring gifts by card, digital wallet and ACH, with receipts donors can use at tax time. Gifts over $75 that include goods or services get the required disclosure and value estimate on the receipt. Roots sets up giving forms, fee-coverage options and reporting, and connects them to your donor records.
  • Build giving forms and campaign pages
  • Set up receipts with the IRS acknowledgment language donors need
  • Connect gifts to your donor database or accounting
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Tap to Pay on Phone

For galas, auctions & fundraising events: Take contactless payments for donations, fundraising sales and program fees on a supported phone while serving customers on the move. Tap to pay turns a compatible smartphone into a contactless terminal, so galas, auctions and fundraising events can accept cards and wallets with no extra hardware. Volunteers accept contactless gifts anywhere in the room. Roots enables tap to pay on your merchant account and helps you roll it out to staff phones.
  • Check device compatibility for your team
  • Enable and provision staff logins
  • Train staff on the payment flow
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Galas, Auctions & Fundraising Events payment questions

Start with the workflows your business needs. Options on this page include Square POS for Fundraising Events, Square Invoices for Fundraising Events, Square Payment Links for Fundraising Events. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review invoices, registration payments, recurring collections and reconciliation, then plan the changes your galas, auctions & fundraising events business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which galas, auctions & fundraising events workflows need to improve so we can scope a practical setup.

Let’s set up payments for your galas, auctions & fundraising event business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
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