Invoices and deposits for fine jewelry stores

Square Invoices sends digital invoices "in seconds via email, SMS, or a shareable link." Invoices collect deposits on custom pieces and bill repairs at pickup. Roots Payments sets up templates, deposit rules and reminders.
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Payment solutions for fine jewelry stores

How each solution supports fine jewelry stores

See what each option adds to the way your business takes and tracks payments.

Square for Retail

For fine jewelry stores: Connect jewelry purchases, repairs and custom pieces to a retail catalog, stock tracking and customer purchase history. Square describes Square for Retail as a POS to "sell more and stay stocked with a POS designed for retail." For fine jewelry stores, that means one-of-a-kind pieces, bridal and repairs tracked in one catalog with stock synced between the counter and online. Roots Payments, an independent Square Reseller, builds the catalog, configures the plan and hardware, and supports your team after launch.
  • Import and clean up your catalog of one-of-a-kind pieces, bridal and repairs
  • Map your workflow to Square Free, Plus or Premium before you commit
  • Configure barcode labels, scanners, printers and cash drawers
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Square Inventory

For fine jewelry stores: Track jewelry purchases, repairs and custom pieces with item-level stock records and replenishment workflows. Fine jewelry stores carry one-of-a-kind pieces, bridal and repairs, and small counting errors turn into lost sales or dead stock. Square's inventory tools track stock in real time, print barcode labels and report COGS, sell-through and aging stock. Roots Payments builds the item structure and counting routine so the numbers stay right.
  • Design variants and SKUs so reports roll up correctly
  • Set up vendors, reorder points and purchase orders
  • Label existing stock and run the first full count with you
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Square Hardware Setup

For fine jewelry stores: Choose and configure Square checkout equipment for jewelry purchases, repairs and custom pieces, including counter, mobile and staff workflows. Square offers Register, Terminal, Handheld, Stand and contactless readers, plus a Register Retail Kit with printers, scanners and a cash drawer. Most shops start with Square Register or Stand at the counter plus a barcode scanner and receipt printer, and add Handheld for the floor. Roots Payments recommends the setup, installs it and tests every device.
  • Recommend devices for your counter, floor and events
  • Install, pair and test printers, scanners and drawers
  • Set up label printers for barcodes
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Square Online (websites)

For fine jewelry stores: Give customers an online storefront for jewelry purchases, repairs and custom pieces, with ordering and fulfillment choices suited to your business. Square Online gives fine jewelry stores a website with pickup, shipping and local delivery, and Square says in-store sales, online orders and inventory connect automatically. That keeps one-of-a-kind pieces, bridal and repairs from overselling across channels. Roots Payments builds the store, product pages and shipping rules.
  • Build product pages with photos, variants and descriptions
  • Set shipping zones, pickup windows and local delivery radius
  • Connect your domain and basic on-page SEO
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Square Gift Cards

For fine jewelry stores: Offer gift cards redeemable toward jewelry purchases, repairs and custom pieces and track purchased and redeemed balances. Square Gift Cards let fine jewelry stores sell physical and digital gift cards that customers redeem in store or online. Gift cards are a top holiday seller and bring new customers through the door. Roots Payments designs the program, loads card stock and sets up reporting.
  • Design card artwork and eGift templates
  • Set up gift card sales at the counter and online
  • Plan holiday gift card promotions
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Square Loyalty

For fine jewelry stores: Create a rewards program around jewelry purchases, repairs and custom pieces, with earning rules tied to how customers shop. Square Loyalty rewards customers by visit, spend or item, and Square says it helps you "reward returning customers and encourage future visits." A spend-based reward, such as $10 off after $200, works well for shops with repeat buyers. Roots Payments designs the reward rules and sets up enrollment at checkout.
  • Design reward tiers that protect your margin
  • Set up enrollment prompts at checkout
  • Link loyalty to marketing campaigns
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Square Marketing

For fine jewelry stores: Build opt-in campaigns for jewelry purchases, repairs and custom pieces, from new offerings to reminders for returning customers. Square Marketing sends email and text campaigns from the same customer list your POS builds. For fine jewelry stores, that means announcing new arrivals, restocks and sales to the people who already buy from you. Roots Payments builds the list, templates and automations.
  • Import and segment your customer list
  • Build branded templates
  • Set up automations for new and lapsed customers
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Square Staff

For fine jewelry stores: Set roles, permissions and schedules for jewelers and showroom staff, with a clearer view of staffing across shifts. Square's team tools cover shift scheduling, timecards and permissions, and track commissions for staff who sell. For fine jewelry stores, that means covering weekends and holidays without spreadsheets. Roots Payments sets up roles, permissions and commission rules.
  • Set permissions for refunds, discounts and voids
  • Build commission rules
  • Set up clock-in and overtime alerts
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Square Integrations

For fine jewelry stores: Connect Square transaction data with the tools used to manage custom-piece deposits, item details and repair tickets, reducing repeated data entry. Square's App Marketplace connects the POS to accounting, ecommerce and other tools. Accounting sync is the most common; ecommerce sync matters if you also sell on another platform. Roots Payments picks the apps, connects them and checks that data lands correctly.
  • Recommend apps from Square's App Marketplace
  • Connect and map accounts, taxes and categories
  • Test sync with real sales
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Merchant Account

For fine jewelry stores: Arrange a processing account for jewelry purchases, repairs and custom pieces, with checkout methods matched to how customers pay. A dedicated merchant account gives fine jewelry stores their own processing relationship, with interchange-plus or flat pricing and statements we explain line by line. Many small shops start on flat-rate pricing. Roots Payments reviews your statements and quotes before you switch.
  • Review your current statements for hidden fees
  • Quote pricing based on your card mix
  • Set up terminals or connect your POS
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Cash Discount Program

For fine jewelry stores: Design a clearly presented cash-price program for jewelry purchases, repairs and custom pieces, with checkout wording and receipts aligned. A cash discount program shows a card price and a lower cash price so customers who pay cash save. Shops with thin margins and lots of card sales see the biggest savings. Roots Payments sets up compliant signage, receipts and pricing.
  • Check your state's rules first
  • Set up pricing, signage and receipts
  • Train staff to explain it
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Credit Card Surcharging

For fine jewelry stores: Plan credit-card surcharge disclosures for jewelry purchases, repairs and custom pieces, keeping eligible card payments distinct at checkout. Surcharging adds a fee to credit card payments to offset processing costs. It's banned on debit cards, capped by card-brand rules and restricted in some states. It can offset fees on large tickets, but some customers dislike it, so we compare it with a cash discount first. Roots Payments sets it up to the rules or tells you when it's not a fit.
  • Check your state's surcharge rules
  • Register the program with the card brands where required
  • Set up signage and receipt disclosures
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Roots POS

For fine jewelry stores: Bring jewelry purchases, repairs and custom pieces into a business-tools workflow, with setup, staff training and reporting for custom-piece deposits, item details and repair tickets. Roots POS is a retail point of sale with inventory, customer records and reporting, paired with a partner-provided merchant account arranged by Roots. Some owners want a POS paired with their own merchant account, cash discount pricing or a local support contact. Roots Payments sets it up, imports your catalog and supports it.
  • Import your catalog and customers
  • Install and test hardware
  • Train staff
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✓

Payment approved

$2,498.45 · Visa •• 4242

E-commerce Payments

For fine jewelry stores: Add online checkout for jewelry purchases, repairs and custom pieces, with order references carried through payment and fulfillment. Ecommerce payments connect your website or online store to a partner-provided merchant account arranged by Roots and gateway. Card-not-present orders carry more fraud and chargeback risk than in-store sales. Roots Payments sets up checkout, fraud tools and reporting.
  • Connect your store platform
  • Set fraud rules for your ticket size
  • Test checkout and refunds
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Square Invoices

For fine jewelry stores: Send itemized invoices for jewelry purchases, repairs and custom pieces and track deposits, due dates and outstanding balances. Square Invoices sends digital invoices "in seconds via email, SMS, or a shareable link." Invoices collect deposits on custom pieces and bill repairs at pickup. Roots Payments sets up templates, deposit rules and reminders.
  • Build invoice and estimate templates
  • Set deposit and balance-due rules
  • Turn on reminders

Square Appointments

For fine jewelry stores: Schedule design consultations, appraisals and repair appointments, collect appointment payments and keep staff calendars aligned. Square Appointments gives fine jewelry stores an online booking site, reminders and deposits. Customers book engagement ring consultations and appraisals. Roots Payments sets up services, staff calendars and deposit rules.
  • Set up services, durations and staff
  • Configure deposits and cancellation policy
  • Add a Book Now button to your website and Instagram
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Chargeback Management

For fine jewelry stores: Organize evidence for disputed jewelry purchases, repairs and custom pieces, including customer authorizations, delivery details and service records. Roots coordinates chargeback-management services to help your business handle disputes and organize responses.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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ACH Payments

For fine jewelry stores: Offer bank-account payments for jewelry purchases, repairs and custom pieces, with authorization and invoice matching built into the workflow. ACH lets customers pay from a bank account at a lower cost than cards, which helps on large orders. ACH is cheaper than cards on large engagement ring balances. Roots Payments sets it up with verification and clear authorization.
  • Set up ACH on your account
  • Add authorization language
  • Connect it to invoices
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✓

Transfer initiated

$2,335.00 · ref ACH-7731

Square Invoices questions

Questions jeweler owners ask about payments and POS.
Square Invoices lets customers receive and pay invoices. Roots helps configure invoice templates, payment collection and reconciliation.
We review deposits, payment schedules and customer reminders, then configure the invoice workflow around how you bill.
Bring your invoice templates, deposit rules and payment schedule. Roots uses these details to plan the workflow for fine jewelry stores and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Talk to a jeweler payments specialistAll fine jewelry stores solutions