Deposits, contracts and invoices for party rental companies

Send quotes and contracts and collect deposits with the balance due on delivery. Square Invoices sends estimates, e-signature contracts and invoices with deposits, payment schedules, recurring billing and automatic reminders. Roots Payments, an independent Square Reseller, sets it up and supports it.
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Payment solutions for party & event rentals

How each solution supports party & event rentals

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For party & event rentals: Send itemized invoices for venue deposits, event packages and final balances and track deposits, due dates and outstanding balances. Send quotes and contracts and collect deposits with the balance due on delivery. Square Invoices sends estimates, e-signature contracts and invoices with deposits, payment schedules, recurring billing and automatic reminders. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We build invoice, estimate and contract templates in your brand
  • We set up deposit and payment-schedule rules that match your policies
  • We connect invoices to QuickBooks Online or Xero

Square Integrations

For party & event rentals: Connect Square transaction data with the tools used to manage event dates, deposits and vendor invoices, reducing repeated data entry. Connect Checkfront for date-based rental availability. The Square App Marketplace connects Square to booking, ticketing, accounting, scheduling and marketing apps so sales and customers stay in sync. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We pick apps that actually fit your workflow and test them
  • We map items, taxes and payouts so accounting ties out
  • We handle setup, data migration and staff training
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Square Payment Links

For party & event rentals: Share a checkout link for venue deposits, event packages and final balances through messages, email or your website. Send links for add-ons like generators or extra tables. Square Payment Links creates reusable checkout links, QR codes and buy buttons you can share by text, email or social, with custom fields, tips and buyer-entered amounts. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We create and name your standard links so staff send the right one
  • We design QR signage for front desks, tables and events
  • We set up tracking in Square Dashboard so you see who paid
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Square Payroll

For party & event rentals: Organize payroll for event coordinators and venue staff, using staff and time records to prepare pay runs. Run payroll for delivery and setup crews. Square Payroll runs full-service payroll with automated tax filings, synced with timecards from Square. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We connect timecards, tips and payroll
  • We set up seasonal hiring and off-boarding workflows
  • Roots Payments is an independent Square Reseller, not Square.
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Pre-Authorization & Deposits

For party & event rentals: Authorize deposits for venue deposits, event packages and final balances and reconcile the held amount against final charges. Hold a damage deposit and release it after pickup. Pre-authorizations reserve funds on a guest's card for deposits and incidentals, then capture only what's owed.
  • We configure hold amounts and timing for your policies
  • We train staff on releasing holds promptly
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Tap to Pay on Phone

For party & event rentals: Take contactless payments for venue deposits, event packages and final balances on a supported phone while serving customers on the move. Let delivery crews collect balances on their phones. Tap to Pay turns a compatible iPhone or Android phone into a contactless card reader with no extra hardware.
  • We set up the app and staff logins
  • We train staff on contactless limits and receipts
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ACH Payments

For party & event rentals: Offer bank-account payments for venue deposits, event packages and final balances, with authorization and invoice matching built into the workflow. Accept large corporate orders by ACH. ACH moves money straight from a customer's bank account, usually for far less than card fees on large invoices and recurring charges.
  • We set up authorization forms and verification
  • We connect ACH to your invoicing or billing
  • We explain return codes and timelines to your team
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Transfer initiated

$4,595.00 · ref ACH-7731

Chargeback Management

For party & event rentals: Organize evidence for disputed venue deposits, event packages and final balances, including customer authorizations, delivery details and service records. Roots coordinates chargeback-management services to help your business handle disputes and organize responses.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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Square Invoices questions

Questions event venue operators ask about payments.
Square Invoices lets customers receive and pay invoices. Roots helps configure invoice templates, payment collection and reconciliation.
We review deposits, payment schedules and customer reminders, then configure the invoice workflow around how you bill.
Bring your invoice templates, deposit rules and payment schedule. Roots uses these details to plan the workflow for party & event rentals and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Book a free 30-minute review. We’ll map your setup, explain the options and work through clear next steps.
Talk to an event venue payments specialistAll party & event rentals solutions