Choosing and setting up Square hardware for event venues

Set up Square Handheld for roaming bartenders and Square Terminal for the bar. Square hardware includes Square Register, Square Terminal, Square Handheld, Square Stand, Square Kiosk and card readers; we help you choose and set it up, and you buy it from Square. Roots Payments, an independent Square Reseller, sets it up and supports it.
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Square Register official product photograph

Payment solutions for event & banquet venues

How each solution supports event & banquet venues

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For event & banquet venues: Send itemized invoices for venue deposits, event packages and final balances and track deposits, due dates and outstanding balances. Send an estimate, get the contract e-signed and collect deposits on a payment schedule. Square Invoices sends estimates, e-signature contracts and invoices with deposits, payment schedules, recurring billing and automatic reminders. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We build invoice, estimate and contract templates in your brand
  • We set up deposit and payment-schedule rules that match your policies
  • We connect invoices to QuickBooks Online or Xero
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Square for Restaurants

For event & banquet venues: Organize venue food orders, drinks and event concessions with menu modifiers, kitchen routing and front-of-house checks in one restaurant workflow. Run cash bars and concessions on event night with preauthorized tabs. Square's restaurant POS handles preauthorized bar tabs, coursing, table and seat management, split checks, auto-gratuity and kitchen routing to Square KDS. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We build menus, modifiers, printers and KDS routing for each outlet
  • We set up tabs, tip rules and permissions for bartenders and servers
  • We configure Square Handheld or Register at each station and train staff
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Square Payment Links

For event & banquet venues: Share a checkout link for venue deposits, event packages and final balances through messages, email or your website. Send a link for date-hold fees and add-ons like late-night snacks or extra hours. Square Payment Links creates reusable checkout links, QR codes and buy buttons you can share by text, email or social, with custom fields, tips and buyer-entered amounts. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We create and name your standard links so staff send the right one
  • We design QR signage for front desks, tables and events
  • We set up tracking in Square Dashboard so you see who paid
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Square Hardware Setup

For event & banquet venues: Choose and configure Square checkout equipment for venue deposits, event packages and final balances, including counter, mobile and staff workflows. Set up Square Handheld for roaming bartenders and Square Terminal for the bar. Square hardware includes Square Register, Square Terminal, Square Handheld, Square Stand, Square Kiosk and card readers; we help you choose and set it up, and you buy it from Square. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We map every station and recommend the right Square device (Roots doesn't sell hardware)
  • We configure devices, printers, cash drawers and network before opening
  • We test offline mode and backup plans

Square Staff

For event & banquet venues: Set roles, permissions and schedules for event coordinators and venue staff, with a clearer view of staffing across shifts. Schedule event staff and set permissions for bartenders and managers. Square's staff tools schedule shifts, track attendance and hours, and set custom permissions with Square Advanced Access. Roots Payments, an independent Square Reseller, sets it up and supports it.
  • We set roles and permissions for each department
  • We build schedules and tip rules for seasonal crews
  • Roots Payments is an independent Square Reseller, not Square.
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ACH Payments

For event & banquet venues: Offer bank-account payments for venue deposits, event packages and final balances, with authorization and invoice matching built into the workflow. Collect large final balances by ACH. ACH moves money straight from a customer's bank account, usually for far less than card fees on large invoices and recurring charges.
  • We set up authorization forms and verification
  • We connect ACH to your invoicing or billing
  • We explain return codes and timelines to your team
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✓

Transfer initiated

$4,595.00 · ref ACH-7731

Level 2/3 Processing

For event & banquet venues: Include purchase-order references and itemized invoice data for business-card purchases of venue deposits, event packages and final balances. Lower interchange on corporate events paid with commercial cards. Passing enhanced data such as tax amounts, PO numbers and line items with corporate, purchasing and government cards can qualify transactions for lower interchange rates.
  • We review which of your customers pay with commercial cards
  • We set up data capture in your invoices or software
  • We verify the lower rates show up on statements
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Credit Card Surcharging

For event & banquet venues: Plan credit-card surcharge disclosures for venue deposits, event packages and final balances, keeping eligible card payments distinct at checkout. Offset card costs on large contracts with a compliant credit-only surcharge. Surcharging adds a disclosed fee to credit card payments to offset processing cost; it can't apply to debit cards and is capped by card-network rules and state law.
  • We check your state's surcharge rules before turning it on
  • We set up disclosures, signage and receipts
  • We handle card-network registration where required
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Chargeback Management

For event & banquet venues: Organize evidence for disputed venue deposits, event packages and final balances, including customer authorizations, delivery details and service records. Roots coordinates chargeback-management services to help your business handle disputes and organize responses.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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Square Hardware Setup questions

Questions event venue operators ask about payments.
Customers purchase hardware directly from Square. Roots recommends the devices and accessories for your workflow and helps configure them.
We plan the checkout stations, device settings, staff access and test transactions, then train your team on the agreed setup.
Bring your checkout stations, devices, peripherals and staff workflow. Roots uses these details to plan the workflow for event & banquet venues and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Talk to an event venue payments specialistAll event & banquet venues solutions