Payments for PTAs, PTOs & Booster Clubs

Parent groups and booster clubs run on volunteers and a handful of big events a year. They need something anyone can pick up at the concession stand, and clean reports the treasurer can hand to the next board.
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Payment solutions for ptas, ptos & booster clubs

How these solutions fit ptas, ptos & booster clubs

See what each option adds to the way your business takes and tracks payments.

Square Point of Sale

For ptas, ptos & booster clubs: Bring tuition, course enrollments and school activities into a point-of-sale workflow, with reporting organized around student references, tuition balances and enrollment records. Square Point of Sale is free to download and turns a phone or tablet into a point of sale, so PTAs, PTOs and booster clubs can take fundraisers, spirit wear, concessions and memberships in person. Volunteers take cards at the concession stand on a phone with Square POS, and every sale lands in one report for the treasurer. Roots Payments, an independent Square Reseller, helps you choose a plan, configure items and staff access, and train your team.
  • Recommend the right Square plan and devices for how PTAs, PTOs and booster clubs actually take payments
  • Build the item library for fundraisers, spirit wear, concessions and memberships, with taxes, discounts and categories set up correctly
  • Configure team permissions, receipts and reporting, then train staff and volunteers
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Square Payment Links

For ptas, ptos & booster clubs: Share a checkout link for tuition, course enrollments and school activities through messages, email or your website. Square Payment Links let PTAs, PTOs and booster clubs collect a payment, sell an item, accept a donation, or sell an event or class with a link, QR code or buy button. Parents pay membership dues or donate from a link in the newsletter or a QR code at pickup. Roots builds your links and QR codes, sets up custom fields and redirects, and ties them to reporting.
  • Plan which links PTAs, PTOs and booster clubs need (fees, events, donations) and name them clearly
  • Create print-ready QR codes for flyers, signs and newsletters
  • Set custom fields and post-payment redirects to capture the details you need
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Square Online (websites)

For ptas, ptos & booster clubs: Give customers an online storefront for tuition, course enrollments and school activities, with ordering and fulfillment choices suited to your business. Square Online lets PTAs, PTOs and booster clubs build a free online store that syncs with the Square item library, so online and in-person sales share one catalog. Families order spirit wear online and pick it up at school, with no cash changing hands. Roots designs the site structure, loads products and fulfillment options, and connects it to your POS and accounting.
  • Plan the site structure and product pages for PTAs, PTOs and booster clubs
  • Load products, subscriptions or donation items and set fulfillment rules
  • Connect a custom domain, taxes and receipts
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Square Staff

For ptas, ptos & booster clubs: Set roles, permissions and schedules for teachers and school administrators, with a clearer view of staffing across shifts. Square's team tools let PTAs, PTOs and booster clubs schedule shifts, track hours and set custom permission sets for each role. Volunteers can ring sales but not issue refunds or see reports. Roots designs roles and permissions so staff and volunteers see only what they need.
  • Define roles for staff, volunteers and managers
  • Restrict refunds, discounts and reporting by role
  • Set up timecards that flow to payroll
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Square Hardware Setup

For ptas, ptos & booster clubs: Choose and configure Square checkout equipment for tuition, course enrollments and school activities, including counter, mobile and staff workflows. Square hardware options start at $59, from the Square Reader for contactless and chip to Square Terminal, Stand and Register, and the right mix depends on how PTAs, PTOs and booster clubs take payments. Portable readers for the bleachers and a Terminal for the concession window. Roots doesn't sell hardware. We help you choose, then configure what you buy from Square.
  • Recommend devices for each station at PTAs, PTOs and booster clubs
  • Configure devices, printers and cash drawers remotely
  • Test payments and receipts before your first busy day
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Donation Processing

For ptas, ptos & booster clubs: Organize one-time and recurring contributions, with campaign or program references connected to student references, tuition balances and enrollment records. Online giving lets PTAs, PTOs and booster clubs accept one-time and recurring gifts by card, digital wallet and ACH, with receipts donors can use at tax time. Donation forms with receipts built in, including for California-based parent groups that some platforms restrict. Roots sets up giving forms, fee-coverage options and reporting, and connects them to your donor records.
  • Build giving forms and campaign pages
  • Set up receipts with the IRS acknowledgment language donors need
  • Connect gifts to your donor database or accounting
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Tap to Pay on Phone

For ptas, ptos & booster clubs: Take contactless payments for tuition, course enrollments and school activities on a supported phone while serving customers on the move. Tap to pay turns a compatible smartphone into a contactless terminal, so PTAs, PTOs and booster clubs can accept cards and wallets with no extra hardware. Volunteers accept contactless cards and wallets at pop-up fundraisers on their own phones. Roots enables tap to pay on your merchant account and helps you roll it out to staff phones.
  • Check device compatibility for your team
  • Enable and provision staff logins
  • Train staff on the payment flow
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PTAs, PTOs & Booster Clubs payment questions

Start with the workflows your business needs. Options on this page include Square POS for PTAs, PTOs & Booster Clubs, Square Payment Links for Booster Clubs, Square Online for Booster Clubs. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review invoices, registration payments, recurring collections and reconciliation, then plan the changes your ptas, ptos & booster clubs business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which ptas, ptos & booster clubs workflows need to improve so we can scope a practical setup.

Let’s set up payments for your ptas, ptos & booster club business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
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