Spirit wear, concessions and events at the door

Square Point of Sale is free to download and turns a phone or tablet into a point of sale, so private schools can take tuition, registration fees, after-care and event tickets in person. Volunteers take cards at the spirit store, concession stand and ticket table on a phone or Square hardware. Roots Payments, an independent Square Reseller, helps you choose a plan, configure items and staff access, and train your team.
Talk to a school payments specialistAll private & independent k-12 schools solutions
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Payment solutions for private & independent k-12 schools

How each solution supports private & independent k-12 schools

See what each option adds to the way your business takes and tracks payments.

ACH Payments

For private & independent k-12 schools: Offer bank-account payments for tuition, course enrollments and school activities, with authorization and invoice matching built into the workflow. ACH lets private schools collect tuition, registration fees, after-care and event tickets directly from a payer's bank account, usually at a lower cost than cards on larger payments. Most families can pay a 10-month tuition plan from their bank account, which keeps a $25,000 tuition from costing hundreds in card fees. Roots sets up ACH with authorization language and fraud controls that meet Nacha's rules.
  • Write compliant authorization language for families
  • Set up account verification and return monitoring
  • Help you meet Nacha's 2026 fraud-monitoring requirements
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Transfer initiated

$1,495.00 · ref ACH-7731

Recurring Billing

For private & independent k-12 schools: Schedule and manage payments for tuition installments and recurring course fees, including renewals and customer account balances. Recurring billing lets private schools put tuition, registration fees, after-care and event tickets on an automatic schedule, charged to a saved card or bank account. Families choose annual, semester or monthly plans at enrollment, and card or ACH autopay runs until the balance is paid. Roots builds the plans, retry rules and notifications, and connects them to your records.
  • Design payment plans (including 10-month or 12-month) for families
  • Set retry, dunning and late-fee rules
  • Sync recurring payments to your accounting or management system
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Credit Card Surcharging

For private & independent k-12 schools: Plan credit-card surcharge disclosures for tuition, course enrollments and school activities, keeping eligible card payments distinct at checkout. A surcharge program lets private schools add a disclosed fee to credit card payments to offset processing costs, while debit and bank payments remain free of the customer surcharge. A credit-only surcharge on tuition, capped and disclosed, lets families pay by card while ACH remains free of the customer surcharge. Roots configures card-type detection, disclosures and receipts, and checks your state's rules first.
  • Check your state's surcharge rules and complete card-network registration where required
  • Configure terminals, invoices and online checkout
  • Write the disclosure language for families
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Square Invoices

For private & independent k-12 schools: Send itemized invoices for tuition, course enrollments and school activities and track deposits, due dates and outstanding balances. Square Invoices lets private schools send invoices by email, text or link and get paid by card, digital wallet or ACH bank transfer. The business office sends recurring invoices for after-care and one-off invoices for trips, with card or ACH payment and automatic reminders. Roots sets up your templates, recurring schedules and autopay, and connects invoices to your accounting.
  • Design invoice templates and custom fields (terms, policies, account numbers) for private schools
  • Set up recurring schedules and card-on-file or bank-on-file autopay for families
  • Configure reminders and late-payment workflows
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Square Point of Sale

For private & independent k-12 schools: Bring tuition, course enrollments and school activities into a point-of-sale workflow, with reporting organized around student references, tuition balances and enrollment records. Square Point of Sale is free to download and turns a phone or tablet into a point of sale, so private schools can take tuition, registration fees, after-care and event tickets in person. Volunteers take cards at the spirit store, concession stand and ticket table on a phone or Square hardware. Roots Payments, an independent Square Reseller, helps you choose a plan, configure items and staff access, and train your team.
  • Recommend the right Square plan and devices for how private schools actually take payments
  • Build the item library for tuition, registration fees, after-care and event tickets, with taxes, discounts and categories set up correctly
  • Configure team permissions, receipts and reporting, then train staff and volunteers

Square Online (websites)

For private & independent k-12 schools: Give customers an online storefront for tuition, course enrollments and school activities, with ordering and fulfillment choices suited to your business. Square Online lets private schools build a free online store that syncs with the Square item library, so online and in-person sales share one catalog. Families order uniforms and spirit wear or buy event tickets online, with pickup at school. Roots designs the site structure, loads products and fulfillment options, and connects it to your POS and accounting.
  • Plan the site structure and product pages for private schools
  • Load products, subscriptions or donation items and set fulfillment rules
  • Connect a custom domain, taxes and receipts
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Registration Payments

For private & independent k-12 schools: Collect registration charges for tuition, course enrollments and school activities and connect each payment with its attendee or participant record. Registration payments let private schools collect sign-up fees, deposits and installment plans in the same form families fill out. Families pay the enrollment deposit when they sign the contract, and the balance rolls into their tuition plan. Roots connects payments to your registration software or builds a form for you.
  • Connect payments to your registration platform
  • Configure discounts and payment plans
  • Reconcile registrations with deposits
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Custom Payment Integration

For private & independent k-12 schools: Connect the payment flow for tuition, course enrollments and school activities with your software and the operational records behind student references, tuition balances and enrollment records. Payments are only half the job. Private Schools also need each payment posted to the right account, invoice or record automatically. Roots connects tuition payments to your student information system and general ledger, so the business office stops re-keying. Roots scopes, builds and supports the integration.
  • Map how payments should post in your system
  • Build, test and host the integration
  • Support and maintain it as systems change
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Multi-Currency Payments

For private & independent k-12 schools: Collect tuition, course enrollments and school activities in the currencies your customers use and reconcile them against the original order or invoice. International payers are more likely to complete checkout when they see prices in their own currency, and private schools can still settle in U.S. Dollars. International boarding and day families can pay tuition in their home currency while the school settles in dollars. Roots sets up multi-currency pricing and settlement on your account.
  • Identify which currencies your payers use
  • Configure pricing and settlement
  • Explain FX costs clearly
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Square Point of Sale questions

Questions school administrators ask about payments.
Square POS combines payment acceptance with item and customer records. Roots configures the catalog, staff workflow and reporting around your business.
Yes. We help test checkout, receipts, refunds and daily reporting, then train your team on the selected Square setup.
Bring your item or service catalog, checkout stations and staff roles. Roots uses these details to plan the workflow for private & independent k-12 schools and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Talk to a school payments specialistAll private & independent k-12 schools solutions