Invoice placement fees and memberships

Square Invoices lets nanny and babysitting agencies send invoices by email, text or link and get paid by card, digital wallet or ACH bank transfer. Send placement-fee invoices with deposit and balance milestones. Roots sets up your templates, recurring schedules and autopay, and connects invoices to your accounting.
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Payment solutions for nanny & babysitting agencies

How each solution supports nanny & babysitting agencies

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For nanny & babysitting agencies: Send itemized invoices for childcare tuition, registration and activity fees and track deposits, due dates and outstanding balances. Square Invoices lets nanny and babysitting agencies send invoices by email, text or link and get paid by card, digital wallet or ACH bank transfer. Send placement-fee invoices with deposit and balance milestones. Roots sets up your templates, recurring schedules and autopay, and connects invoices to your accounting.
  • Design invoice templates and custom fields (terms, policies, account numbers) for nanny and babysitting agencies
  • Set up recurring schedules and card-on-file or bank-on-file autopay for families
  • Configure reminders and late-payment workflows

Square Payment Links

For nanny & babysitting agencies: Share a checkout link for childcare tuition, registration and activity fees through messages, email or your website. Square Payment Links let nanny and babysitting agencies collect a payment, sell an item, accept a donation, or sell an event or class with a link, QR code or buy button. Families pay an annual membership from a link. Roots builds your links and QR codes, sets up custom fields and redirects, and ties them to reporting.
  • Plan which links nanny and babysitting agencies need (fees, events, donations) and name them clearly
  • Create print-ready QR codes for flyers, signs and newsletters
  • Set custom fields and post-payment redirects to capture the details you need
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Gig Worker Payouts

For nanny & babysitting agencies: Pay substitute caregivers and activity providers from approved jobs or service records, with earnings and transfer status tracked together. Roots coordinates sitter onboarding, payment records and ACH or push-to-card payouts for nanny agencies through licensed payment partners.
  • Map your contractor pay cycle and approval steps
  • Integrate payouts with your scheduling or dispatch system
  • Support contractors with payout questions
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Marketplace Payments

For nanny & babysitting agencies: Collect customer payments for childcare tuition, registration and activity fees and allocate proceeds to substitute caregivers and activity providers within the marketplace workflow. Nanny Agencies that take payments for others need to onboard sub-merchants, split each payment, and pay out correctly. Collect from the family, keep your platform fee and pay the sitter automatically. Funds flows are provided through our licensed banking and money-transmission partners.
  • Design the funds flow and fee model
  • Integrate onboarding and payouts into your platform
  • Support compliance reviews with partner banks
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Recurring Billing

For nanny & babysitting agencies: Schedule and manage payments for weekly care fees and monthly tuition, including renewals and customer account balances. Recurring billing lets nanny and babysitting agencies put placement fees, hourly care and memberships on an automatic schedule, charged to a saved card or bank account. Weekly care charges bill automatically to families' cards or bank accounts. Roots builds the plans, retry rules and notifications, and connects them to your records.
  • Design payment plans (including 10-month or 12-month) for families
  • Set retry, dunning and late-fee rules
  • Sync recurring payments to your accounting or management system
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Square Invoices questions

Questions childcare center administrators ask about payments.
Square Invoices lets customers receive and pay invoices. Roots helps configure invoice templates, payment collection and reconciliation.
We review deposits, payment schedules and customer reminders, then configure the invoice workflow around how you bill.
Bring your invoice templates, deposit rules and payment schedule. Roots uses these details to plan the workflow for nanny & babysitting agencies and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Talk to a childcare center payments specialistAll nanny & babysitting agencies solutions