Payments for Daycare & Childcare Centers

Childcare centers bill weekly or monthly tuition for every enrolled child, handle subsidy co-pays, and charge late-pickup and supply fees. Families need itemized receipts for dependent-care FSAs and tax credits.
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Payment solutions for daycare & childcare centers

How these solutions fit daycare & childcare centers

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For daycare & childcare centers: Send itemized invoices for childcare tuition, registration and activity fees and track deposits, due dates and outstanding balances. Square Invoices lets daycare and childcare centers send invoices by email, text or link and get paid by card, digital wallet or ACH bank transfer. Each family gets a recurring weekly or monthly invoice charged to a card or bank account on file, with automatic reminders. Roots sets up your templates, recurring schedules and autopay, and connects invoices to your accounting.
  • Design invoice templates and custom fields (terms, policies, account numbers) for daycare and childcare centers
  • Set up recurring schedules and card-on-file or bank-on-file autopay for families
  • Configure reminders and late-payment workflows
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ACH Payments

For daycare & childcare centers: Offer bank-account payments for childcare tuition, registration and activity fees, with authorization and invoice matching built into the workflow. ACH lets daycare and childcare centers collect weekly tuition, registration and late-pickup fees directly from a payer's bank account, usually at a lower cost than cards on larger payments. ACH on weekly tuition costs a fraction of card fees and doesn't fail when a card expires. Roots sets up ACH with authorization language and fraud controls that meet Nacha's rules.
  • Write compliant authorization language for families
  • Set up account verification and return monitoring
  • Help you meet Nacha's 2026 fraud-monitoring requirements
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Recurring Billing

For daycare & childcare centers: Schedule and manage payments for weekly care fees and monthly tuition, including renewals and customer account balances. Recurring billing lets daycare and childcare centers put weekly tuition, registration and late-pickup fees on an automatic schedule, charged to a saved card or bank account. Roots-rail autopay connects to your childcare management software so balances stay in sync. Roots builds the plans, retry rules and notifications, and connects them to your records.
  • Design payment plans (including 10-month or 12-month) for families
  • Set retry, dunning and late-fee rules
  • Sync recurring payments to your accounting or management system
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Credit Card Surcharging

For daycare & childcare centers: Plan credit-card surcharge disclosures for childcare tuition, registration and activity fees, keeping eligible card payments distinct at checkout. A surcharge program lets daycare and childcare centers add a disclosed fee to credit card payments to offset processing costs, while debit and bank payments remain free of the customer surcharge. A capped, disclosed credit-card surcharge on tuition, with ACH offered at no fee. Roots configures card-type detection, disclosures and receipts, and checks your state's rules first.
  • Check your state's surcharge rules and complete card-network registration where required
  • Configure terminals, invoices and online checkout
  • Write the disclosure language for families
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Square Payroll

For daycare & childcare centers: Organize payroll for caregivers and center administrators, using staff and time records to prepare pay runs. Square Payroll is full-service payroll with automated tax filings, connected to Square timecards, so daycare and childcare centers can pay staff from the same system they take payments in. Run payroll for classroom staff with automated tax filings. Roots configures pay schedules, imports team members and connects timecards before your first run.
  • Set up pay schedules, roles and wage rates for daycare and childcare centers
  • Connect Square timecards so hours flow into payroll
  • Walk you through your first payroll run
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Square Point of Sale

For daycare & childcare centers: Bring childcare tuition, registration and activity fees into a point-of-sale workflow, with reporting organized around family accounts, attendance references and tuition balances. Square Point of Sale is free to download and turns a phone or tablet into a point of sale, so daycare and childcare centers can take weekly tuition, registration and late-pickup fees in person. Directors take registration and late-pickup payments at the front desk. Roots Payments, an independent Square Reseller, helps you choose a plan, configure items and staff access, and train your team.
  • Recommend the right Square plan and devices for how daycare and childcare centers actually take payments
  • Build the item library for weekly tuition, registration and late-pickup fees, with taxes, discounts and categories set up correctly
  • Configure team permissions, receipts and reporting, then train staff and volunteers
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Custom Payment Integration

For daycare & childcare centers: Connect the payment flow for childcare tuition, registration and activity fees with your software and the operational records behind family accounts, attendance references and tuition balances. Payments are only half the job. Daycare Centers also need each payment posted to the right account, invoice or record automatically. Roots integrates payments with your childcare platform so attendance, billing and deposits reconcile. Roots scopes, builds and supports the integration.
  • Map how payments should post in your system
  • Build, test and host the integration
  • Support and maintain it as systems change
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Daycare & Childcare Centers payment questions

Start with the workflows your business needs. Options on this page include Square Invoices for Daycare Centers, ACH Payment Processing for Daycare Centers, Recurring Billing for Daycare Centers. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review invoices, registration payments, recurring collections and reconciliation, then plan the changes your daycare & childcare centers business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which daycare & childcare centers workflows need to improve so we can scope a practical setup.

Let’s set up payments for your daycare & childcare center business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
Talk to a childcare center payments specialistExplore childcare & early education solutions