Site-level staff permissions

Square's team tools let before- and after-school programs schedule shifts, track hours and set custom permission sets for each role. Site leads see only their site's sales and can't issue refunds. Roots designs roles and permissions so staff and volunteers see only what they need.
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Payment solutions for before- & after-school programs

How each solution supports before- & after-school programs

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For before- & after-school programs: Send itemized invoices for childcare tuition, registration and activity fees and track deposits, due dates and outstanding balances. Square Invoices lets before- and after-school programs send invoices by email, text or link and get paid by card, digital wallet or ACH bank transfer. Regular attendees get a recurring monthly invoice charged automatically. Roots sets up your templates, recurring schedules and autopay, and connects invoices to your accounting.
  • Design invoice templates and custom fields (terms, policies, account numbers) for before- and after-school programs
  • Set up recurring schedules and card-on-file or bank-on-file autopay for families
  • Configure reminders and late-payment workflows
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Square Payment Links

For before- & after-school programs: Share a checkout link for childcare tuition, registration and activity fees through messages, email or your website. Square Payment Links let before- and after-school programs collect a payment, sell an item, accept a donation, or sell an event or class with a link, QR code or buy button. Parents pay for a drop-in day from a link. Roots builds your links and QR codes, sets up custom fields and redirects, and ties them to reporting.
  • Plan the fee, event and donation links your program needs and name them clearly
  • Create print-ready QR codes for flyers, signs and newsletters
  • Set custom fields and post-payment redirects to capture the details you need
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Registration Payments

For before- & after-school programs: Collect registration charges for childcare tuition, registration and activity fees and connect each payment with its attendee or participant record. Registration payments let before- and after-school programs collect sign-up fees, deposits and installment plans in the same form families fill out. Registration forms with payment for school-break camps. Roots connects payments to your registration software or builds a form for you.
  • Connect payments to your registration platform
  • Configure discounts and payment plans
  • Reconcile registrations with deposits
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ACH Payments

For before- & after-school programs: Offer bank-account payments for childcare tuition, registration and activity fees, with authorization and invoice matching built into the workflow. ACH lets before- and after-school programs collect monthly program fees, drop-in days and holiday camps directly from a payer's bank account, usually at a lower cost than cards on larger payments. Families pay monthly fees from their bank account. Roots sets up ACH with authorization language and fraud controls that meet Nacha's rules.
  • Write compliant authorization language for families
  • Set up account verification and return monitoring
  • Help you meet Nacha's 2026 fraud-monitoring requirements
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Transfer initiated

$735.00 · ref ACH-7731

Square Staff

For before- & after-school programs: Set roles, permissions and schedules for caregivers and center administrators, with a clearer view of staffing across shifts. Square's team tools let before- and after-school programs schedule shifts, track hours and set custom permission sets for each role. Site leads see only their site's sales and can't issue refunds. Roots designs roles and permissions so staff and volunteers see only what they need.
  • Define roles for staff, volunteers and managers
  • Restrict refunds, discounts and reporting by role
  • Set up timecards that flow to payroll

Recurring Billing

For before- & after-school programs: Schedule and manage payments for weekly care fees and monthly tuition, including renewals and customer account balances. Recurring billing lets before- and after-school programs put monthly program fees, drop-in days and holiday camps on an automatic schedule, charged to a saved card or bank account. Multi-site operators run autopay with site-level reporting. Roots builds the plans, retry rules and notifications, and connects them to your records.
  • Design payment plans (including 10-month or 12-month) for families
  • Set retry, dunning and late-fee rules
  • Sync recurring payments to your accounting or management system
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Square Staff questions

Questions childcare center administrators ask about payments.
Square provides tools for shifts, timecards, team communication and staff access. Roots helps configure the staff workflow.
Yes. We review what each role needs to see and do, then help configure the appropriate Square access settings.
Bring your staff roles, scheduling process and access requirements. Roots uses these details to plan the workflow for before- & after-school programs and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Talk to a childcare center payments specialistAll before- & after-school programs solutions