Corporate Catering Payments

Corporate caterers bill offices and institutions that pay by purchasing card, ACH or net terms. Square covers invoicing and phone payments; Level 2 and 3 card data and B2B billing come from Roots' tools.
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Payment solutions for corporate & office catering

How these solutions fit corporate & office catering

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For corporate & office catering: Send itemized invoices for event deposits, meal packages and final balances and track deposits, due dates and outstanding balances. Square says you can "send unlimited invoices with flexible payment options" and "set up recurring invoices to send on a daily, weekly, monthly, or yearly schedule." Batch and recurring invoices bill office accounts on schedule. Roots Payments, an independent Square Reseller, sets it up and supports it for corporate caterers.
  • Build estimate, contract and invoice templates with your terms
  • Set deposit and balance rules that match your booking policy
  • Connect invoices to your customer directory and accounting
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Square Virtual Terminal

For corporate & office catering: Take authorized phone or remote payments for event deposits, meal packages and final balances from a browser-based terminal. Square says Virtual Terminal "lets you quickly and securely charge credit cards right from your computer or over the phone" with "no long-term contracts required or monthly fees." Corporate cards are keyed securely for phone orders. Roots Payments, an independent Square Reseller, sets it up and supports it for corporate caterers.
  • Set up user permissions so only the right staff can key cards
  • Build a phone-order script and card-on-file consent language
  • Connect keyed payments to customers and invoices for clean reconciliation
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Custom Development on Square

For corporate & office catering: Build a Square-based payment workflow around event deposits, meal packages and final balances, with custom software for your operating process. Square publishes developer APIs, including the Orders API and Catalog API, that let approved apps create orders and manage items in a seller's Square account. A custom corporate ordering portal can send orders and payments into Square. Roots Payments, an independent Square Reseller, sets it up and supports it for corporate caterers.
  • Scope the workflow and confirm what Square already does natively
  • Design, build and test the integration (a Roots service, not a Square product)
  • Deploy, monitor and maintain it as Square's APIs change
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Level 2/3 Processing

For corporate & office catering: Include purchase-order references and itemized invoice data for business-card purchases of event deposits, meal packages and final balances. When businesses pay with corporate or purchasing cards, passing Level 2 and Level 3 data (tax amount, PO number and line items) can qualify transactions for lower interchange rates. Purchasing and corporate cards with Level 2 and 3 data can qualify for lower interchange.
  • Review your commercial-card mix to estimate savings
  • Configure the gateway or terminal to send enhanced data
  • Test qualification and monitor downgrades
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ACH Payments

For corporate & office catering: Offer bank-account payments for event deposits, meal packages and final balances, with authorization and invoice matching built into the workflow. ACH lets customers pay directly from a bank account, which usually costs less than cards on large invoices and recurring accounts. Offices on net terms pay large invoices by ACH.
  • Set up ACH authorization forms and online payment pages
  • Configure verification and return handling
  • Connect ACH to your invoicing and accounting
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Transfer initiated

$1,210.00 · ref ACH-7731

Recurring Billing

For corporate & office catering: Schedule and manage payments for contract catering and regular office lunches, including renewals and customer account balances. Roots sets up recurring billing so memberships, clubs and subscriptions charge on schedule, with tokenized cards and automatic retries. Weekly office meal programs bill automatically.
  • Design plans, billing dates and cancellation terms
  • Write clear sign-up disclosures to cut disputes
  • Set up retries and failed-payment notices
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Custom Payment Integration

For corporate & office catering: Connect the payment flow for event deposits, meal packages and final balances with your software and the operational records behind event quotes, headcounts and deposit balances. Roots builds custom integrations that connect payment processing to ordering apps, accounting, inventory and reporting systems. Payments can connect to client procurement portals and your accounting system.
  • Scope requirements and data flows
  • Build and test the integration
  • Deploy, monitor and maintain it
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Corporate & Office Catering payment questions

Start with the workflows your business needs. Options on this page include Square Invoices for Corporate Caterers, Square Virtual Terminal for Caterers, Custom Square Apps for Corporate Caterers. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review ordering, counter or table service, kitchen routing and checkout, then plan the changes your corporate & office catering business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which corporate & office catering workflows need to improve so we can scope a practical setup.

Let’s set up payments for your corporate & office catering business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
Talk to a caterer payments specialistExplore catering & food events solutions