Invoices and deposits for framing shops

Square Invoices sends digital invoices "in seconds via email, SMS, or a shareable link." Quote the job, take a deposit and bill the balance at pickup. Roots Payments sets up templates, deposit rules and reminders.
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Payment solutions for custom framing shops

How each solution supports custom framing shops

See what each option adds to the way your business takes and tracks payments.

Square for Retail

For custom framing shops: Connect artwork, commissions and framing orders to a retail catalog, stock tracking and customer purchase history. Square describes Square for Retail as a POS to "sell more and stay stocked with a POS designed for retail." For framing shops, that means custom framing with moulding and glass options tracked in one catalog with stock synced between the counter and online. Roots Payments, an independent Square Reseller, builds the catalog, configures the plan and hardware, and supports your team after launch.
  • Import and clean up your catalog of custom framing with moulding and glass options
  • Map your workflow to Square Free, Plus or Premium before you commit
  • Configure barcode labels, scanners, printers and cash drawers
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Square Invoices

For custom framing shops: Send itemized invoices for artwork, commissions and framing orders and track deposits, due dates and outstanding balances. Square Invoices sends digital invoices "in seconds via email, SMS, or a shareable link." Quote the job, take a deposit and bill the balance at pickup. Roots Payments sets up templates, deposit rules and reminders.
  • Build invoice and estimate templates
  • Set deposit and balance-due rules
  • Turn on reminders

Square Appointments

For custom framing shops: Schedule viewings, artist consultations and framing appointments, collect appointment payments and keep staff calendars aligned. Square Appointments gives framing shops an online booking site, reminders and deposits. Customers book design consultations. Roots Payments sets up services, staff calendars and deposit rules.
  • Set up services, durations and staff
  • Configure deposits and cancellation policy
  • Add a Book Now button to your website and Instagram
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Square Hardware Setup

For custom framing shops: Choose and configure Square checkout equipment for artwork, commissions and framing orders, including counter, mobile and staff workflows. Square offers Register, Terminal, Handheld, Stand and contactless readers, plus a Register Retail Kit with printers, scanners and a cash drawer. Most shops start with Square Register or Stand at the counter plus a barcode scanner and receipt printer, and add Handheld for the floor. Roots Payments recommends the setup, installs it and tests every device.
  • Recommend devices for your counter, floor and events
  • Install, pair and test printers, scanners and drawers
  • Set up label printers for barcodes
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Text to Pay

For custom framing shops: Send a payment request for artwork, commissions and framing orders by text so customers can pay against a specific order or invoice. Text to Pay sends a secure payment link by SMS so customers pay from their phone. Text a payment link when framing is ready. Roots Payments sets it up with your merchant account.
  • Set up message templates
  • Connect to your merchant account
  • Train staff
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Merchant Account

For custom framing shops: Arrange a processing account for artwork, commissions and framing orders, with checkout methods matched to how customers pay. A dedicated merchant account gives framing shops their own processing relationship, with interchange-plus or flat pricing and statements we explain line by line. Many small shops start on flat-rate pricing. Roots Payments reviews your statements and quotes before you switch.
  • Review your current statements for hidden fees
  • Quote pricing based on your card mix
  • Set up terminals or connect your POS
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Cash Discount Program

For custom framing shops: Design a clearly presented cash-price program for artwork, commissions and framing orders, with checkout wording and receipts aligned. A cash discount program shows a card price and a lower cash price so customers who pay cash save. Shops with thin margins and lots of card sales see the biggest savings. Roots Payments sets up compliant signage, receipts and pricing.
  • Check your state's rules first
  • Set up pricing, signage and receipts
  • Train staff to explain it
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Square Integrations

For custom framing shops: Connect Square transaction data with the tools used to manage artwork provenance, commissions and artist settlements, reducing repeated data entry. Square's App Marketplace connects the POS to accounting, ecommerce and other tools. Accounting sync is the most common; ecommerce sync matters if you also sell on another platform. Roots Payments picks the apps, connects them and checks that data lands correctly.
  • Recommend apps from Square's App Marketplace
  • Connect and map accounts, taxes and categories
  • Test sync with real sales
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Square Invoices questions

Questions gallery owners ask about payments and POS.
Square Invoices lets customers receive and pay invoices. Roots helps configure invoice templates, payment collection and reconciliation.
We review deposits, payment schedules and customer reminders, then configure the invoice workflow around how you bill.
Bring your invoice templates, deposit rules and payment schedule. Roots uses these details to plan the workflow for custom framing shops and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Book a free 30-minute review. We’ll map your setup, explain the options and work through clear next steps.
Talk to a gallery payments specialistAll custom framing shops solutions