Invoices and deposits for independent artists

Square Invoices sends digital invoices "in seconds via email, SMS, or a shareable link." Invoices collect a deposit on commissions. Roots Payments sets up templates, deposit rules and reminders.
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Payment solutions for independent artists

How each solution supports independent artists

See what each option adds to the way your business takes and tracks payments.

Square Point of Sale

For independent artists: Bring artwork, commissions and framing orders into a point-of-sale workflow, with reporting organized around artwork provenance, commissions and artist settlements. Square POS lets independent artists accept tap, chip, swipe and digital wallets on a phone, tablet or Square device, with items, discounts and receipts in one app. Square for Retail suits shops that need variants, barcodes and stock tracking. Roots Payments sets up the app, items and hardware so you're ready before your first sale.
  • Set up items, taxes and discounts before you open
  • Pick the reader or device that fits your space and power access
  • Configure offline mode and test it with you
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Square Online (websites)

For independent artists: Give customers an online storefront for artwork, commissions and framing orders, with ordering and fulfillment choices suited to your business. Square Online gives independent artists a website with pickup, shipping and local delivery, and Square says in-store sales, online orders and inventory connect automatically. That keeps originals, prints and commissions from overselling across channels. Roots Payments builds the store, product pages and shipping rules.
  • Build product pages with photos, variants and descriptions
  • Set shipping zones, pickup windows and local delivery radius
  • Connect your domain and basic on-page SEO
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Square Payment Links

For independent artists: Share a checkout link for artwork, commissions and framing orders through messages, email or your website. Square Payment Links let independent artists sell with a link or QR code, without a full website. Share a link to a new piece on Instagram. Roots Payments sets up the links, QR codes and tracking.
  • Create links for your top items or deposits
  • Print QR codes for your booth or window
  • Add links to Instagram and email
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Square Invoices

For independent artists: Send itemized invoices for artwork, commissions and framing orders and track deposits, due dates and outstanding balances. Square Invoices sends digital invoices "in seconds via email, SMS, or a shareable link." Invoices collect a deposit on commissions. Roots Payments sets up templates, deposit rules and reminders.
  • Build invoice and estimate templates
  • Set deposit and balance-due rules
  • Turn on reminders

Square Gift Cards

For independent artists: Offer gift cards redeemable toward artwork, commissions and framing orders and track purchased and redeemed balances. Square Gift Cards let independent artists sell physical and digital gift cards that customers redeem in store or online. Gift cards are a top holiday seller and bring new customers through the door. Roots Payments designs the program, loads card stock and sets up reporting.
  • Design card artwork and eGift templates
  • Set up gift card sales at the counter and online
  • Plan holiday gift card promotions
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Mobile Payments

For independent artists: Collect payments for artwork, commissions and framing orders away from a fixed counter, with transactions recorded against the sale or job. Mobile payments let independent artists take cards on a phone or portable terminal wherever they sell. Sell at events, markets or on the sales floor without being tied to the counter. Roots Payments sets up the device, pricing and offline options.
  • Pick a device for your setup and signal
  • Set up items and taxes
  • Test at your location
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Tap to Pay on Phone

For independent artists: Take contactless payments for artwork, commissions and framing orders on a supported phone while serving customers on the move. Tap to Pay turns a compatible phone into a contactless card reader, with no extra hardware. Sell at events, markets or on the sales floor without being tied to the counter. Roots Payments sets it up on a partner-provided merchant account arranged by Roots.
  • Check your phones are compatible
  • Set up the app and account
  • Test with a live transaction
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E-commerce Payments

For independent artists: Add online checkout for artwork, commissions and framing orders, with order references carried through payment and fulfillment. Ecommerce payments connect your website or online store to a partner-provided merchant account arranged by Roots and gateway. Card-not-present orders carry more fraud and chargeback risk than in-store sales. Roots Payments sets up checkout, fraud tools and reporting.
  • Connect your store platform
  • Set fraud rules for your ticket size
  • Test checkout and refunds
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Square Invoices questions

Questions gallery owners ask about payments and POS.
Square Invoices lets customers receive and pay invoices. Roots helps configure invoice templates, payment collection and reconciliation.
We review deposits, payment schedules and customer reminders, then configure the invoice workflow around how you bill.
Bring your invoice templates, deposit rules and payment schedule. Roots uses these details to plan the workflow for independent artists and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Book a free 30-minute review. We’ll map your setup, explain the options and work through clear next steps.
Talk to a gallery payments specialistAll independent artists solutions