Art Galleries Payment Processing

Galleries sell artist consignments at openings, fairs and by private sale. We set up inventory by work, invoices and artist payouts.
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Payment solutions for art galleries

How these solutions fit art galleries

See what each option adds to the way your business takes and tracks payments.

Square for Retail

For art galleries: Connect artwork, commissions and framing orders to a retail catalog, stock tracking and customer purchase history. Square describes Square for Retail as a POS to "sell more and stay stocked with a POS designed for retail." For art galleries, that means original works on consignment from artists tracked in one catalog with stock synced between the counter and online. Roots Payments, an independent Square Reseller, builds the catalog, configures the plan and hardware, and supports your team after launch.
  • Import and clean up your catalog of original works on consignment from artists
  • Map your workflow to Square Free, Plus or Premium before you commit
  • Configure barcode labels, scanners, printers and cash drawers
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Square Invoices

For art galleries: Send itemized invoices for artwork, commissions and framing orders and track deposits, due dates and outstanding balances. Square Invoices sends digital invoices "in seconds via email, SMS, or a shareable link." Invoices bill collectors for works sold by private sale. Roots Payments sets up templates, deposit rules and reminders.
  • Build invoice and estimate templates
  • Set deposit and balance-due rules
  • Turn on reminders
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Square Virtual Terminal

For art galleries: Take authorized phone or remote payments for artwork, commissions and framing orders from a browser-based terminal. Square Virtual Terminal lets art galleries key in cards from a computer or charge a card on file for phone and email orders. Collectors often buy by phone after an opening. Roots Payments sets it up with fraud checks.
  • Set up Virtual Terminal and permissions
  • Set fraud rules for keyed orders
  • Train staff on phone-order scripts
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Square Online (websites)

For art galleries: Give customers an online storefront for artwork, commissions and framing orders, with ordering and fulfillment choices suited to your business. Square Online gives art galleries a website with pickup, shipping and local delivery, and Square says in-store sales, online orders and inventory connect automatically. That keeps original works on consignment from artists from overselling across channels. Roots Payments builds the store, product pages and shipping rules.
  • Build product pages with photos, variants and descriptions
  • Set shipping zones, pickup windows and local delivery radius
  • Connect your domain and basic on-page SEO
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Square Hardware Setup

For art galleries: Choose and configure Square checkout equipment for artwork, commissions and framing orders, including counter, mobile and staff workflows. Square offers Register, Terminal, Handheld, Stand and contactless readers, plus a Register Retail Kit with printers, scanners and a cash drawer. Most shops start with Square Register or Stand at the counter plus a barcode scanner and receipt printer, and add Handheld for the floor. Roots Payments recommends the setup, installs it and tests every device.
  • Recommend devices for your counter, floor and events
  • Install, pair and test printers, scanners and drawers
  • Set up label printers for barcodes
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Mobile Payments

For art galleries: Collect payments for artwork, commissions and framing orders away from a fixed counter, with transactions recorded against the sale or job. Mobile payments let art galleries take cards on a phone or portable terminal wherever they sell. Take payments at art fairs and openings. Roots Payments sets up the device, pricing and offline options.
  • Pick a device for your setup and signal
  • Set up items and taxes
  • Test at your location
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Merchant Account

For art galleries: Arrange a processing account for artwork, commissions and framing orders, with checkout methods matched to how customers pay. A dedicated merchant account gives art galleries their own processing relationship, with interchange-plus or flat pricing and statements we explain line by line. Many small shops start on flat-rate pricing. Roots Payments reviews your statements and quotes before you switch.
  • Review your current statements for hidden fees
  • Quote pricing based on your card mix
  • Set up terminals or connect your POS
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ACH Payments

For art galleries: Offer bank-account payments for artwork, commissions and framing orders, with authorization and invoice matching built into the workflow. ACH lets customers pay from a bank account at a lower cost than cards, which helps on large orders. ACH suits large art purchases. Roots Payments sets it up with verification and clear authorization.
  • Set up ACH on your account
  • Add authorization language
  • Connect it to invoices
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Transfer initiated

$1,445.00 · ref ACH-7731

Payouts

For art galleries: Distribute amounts owed to artists and consignment owners, with payment references matched to artwork provenance, commissions and artist settlements. Payouts send money to the people you owe by bank transfer instead of checks. Galleries pay artists their share after each sale. Payouts are provided through our licensed banking and money-transmission partners.
  • Map who you pay and when
  • Set up recipient onboarding
  • Connect payouts to your sales data
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Chargeback Management

For art galleries: Organize evidence for disputed artwork, commissions and framing orders, including customer authorizations, delivery details and service records. Roots coordinates chargeback-management services to help your business handle disputes and organize responses.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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Art Galleries payment questions

Start with the workflows your business needs. Options on this page include Square for Retail Setup for Art Galleries, Square Invoices for Art Galleries, Square Virtual Terminal for Art Galleries. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review catalogs, inventory, counter checkout and online sales, then plan the changes your art galleries business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which art galleries workflows need to improve so we can scope a practical setup.

Let’s set up payments for your art gallerie business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
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