Invoices and deposits for art auctions

Square Invoices sends digital invoices "in seconds via email, SMS, or a shareable link." Invoices bill winning bidders with the buyer's premium. Roots Payments sets up templates, deposit rules and reminders.
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Payment solutions for art auctions

How each solution supports art auctions

See what each option adds to the way your business takes and tracks payments.

Square Invoices

For art auctions: Send itemized invoices for artwork, commissions and framing orders and track deposits, due dates and outstanding balances. Square Invoices sends digital invoices "in seconds via email, SMS, or a shareable link." Invoices bill winning bidders with the buyer's premium. Roots Payments sets up templates, deposit rules and reminders.
  • Build invoice and estimate templates
  • Set deposit and balance-due rules
  • Turn on reminders

Square Virtual Terminal

For art auctions: Take authorized phone or remote payments for artwork, commissions and framing orders from a browser-based terminal. Square Virtual Terminal lets art auctions key in cards from a computer or charge a card on file for phone and email orders. Phone bidders pay by card after the sale. Roots Payments sets it up with fraud checks.
  • Set up Virtual Terminal and permissions
  • Set fraud rules for keyed orders
  • Train staff on phone-order scripts
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Merchant Account

For art auctions: Arrange a processing account for artwork, commissions and framing orders, with checkout methods matched to how customers pay. A dedicated merchant account gives art auctions their own processing relationship, with interchange-plus or flat pricing and statements we explain line by line. Many small shops start on flat-rate pricing. Roots Payments reviews your statements and quotes before you switch.
  • Review your current statements for hidden fees
  • Quote pricing based on your card mix
  • Set up terminals or connect your POS
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ACH Payments

For art auctions: Offer bank-account payments for artwork, commissions and framing orders, with authorization and invoice matching built into the workflow. ACH lets customers pay from a bank account at a lower cost than cards, which helps on large orders. ACH suits large orders and repeat wholesale accounts. Roots Payments sets it up with verification and clear authorization.
  • Set up ACH on your account
  • Add authorization language
  • Connect it to invoices
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Transfer initiated

$1,385.00 · ref ACH-7731

Payouts

For art auctions: Distribute amounts owed to artists and consignment owners, with payment references matched to artwork provenance, commissions and artist settlements. Payouts send money to the people you owe by bank transfer instead of checks. Auction houses pay consignors after buyers pay. Payouts are provided through our licensed banking and money-transmission partners.
  • Map who you pay and when
  • Set up recipient onboarding
  • Connect payouts to your sales data
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Chargeback Management

For art auctions: Organize evidence for disputed artwork, commissions and framing orders, including customer authorizations, delivery details and service records. Roots coordinates chargeback-management services to help your business handle disputes and organize responses.
  • Discuss your business goals on a free consultation
  • Coordinate your provider introduction and setup
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E-commerce Payments

For art auctions: Add online checkout for artwork, commissions and framing orders, with order references carried through payment and fulfillment. Ecommerce payments connect your website or online store to a partner-provided merchant account arranged by Roots and gateway. Card-not-present orders carry more fraud and chargeback risk than in-store sales. Roots Payments sets up checkout, fraud tools and reporting.
  • Connect your store platform
  • Set fraud rules for your ticket size
  • Test checkout and refunds
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Square Invoices questions

Questions gallery owners ask about payments and POS.
Square Invoices lets customers receive and pay invoices. Roots helps configure invoice templates, payment collection and reconciliation.
We review deposits, payment schedules and customer reminders, then configure the invoice workflow around how you bill.
Bring your invoice templates, deposit rules and payment schedule. Roots uses these details to plan the workflow for art auctions and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Book a free 30-minute review. We’ll map your setup, explain the options and work through clear next steps.
Talk to a gallery payments specialistAll art auctions solutions