Online booking and reminders for physical therapy clinics

Square Appointments lets patients book online 24/7, sends automated reminders and keeps every staff calendar in one place. Book individual visits and group classes such as balance or post-rehab programs. Roots sets up your services, availability, policies and forms so the calendar works from day one.
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Payment solutions for physical therapy clinics

How each solution supports physical therapy clinics

See what each option adds to the way your business takes and tracks payments.

Square Appointments

For physical therapy clinics: Schedule therapy sessions and rehabilitation assessments, collect appointment payments and keep staff calendars aligned. Square Appointments lets patients book online 24/7, sends automated reminders and keeps every staff calendar in one place. Book individual visits and group classes such as balance or post-rehab programs. Roots sets up your services, availability, policies and forms so the calendar works from day one.
  • Build your service menu with durations, buffers, prices and assigned staff
  • Set cancellation and prepayment policies that match your written policy
  • Turn intake, consent and policy documents into automated digital forms

Square Point of Sale

For physical therapy clinics: Bring therapy visits and rehabilitation charges into a point-of-sale workflow, with reporting organized around session invoices, visit counts and patient balances. Square Point of Sale is Square's free POS app for taking payments in person, online and on the go. Collect copays with cards on file at each visit. Roots Payments, an independent Square Reseller, configures it around how your physical therapy clinic actually checks patients out.
  • Map your services, fees and products into the Square item library before your first patient
  • Recommend and configure Square hardware for your front desk or field work (you buy it from Square)
  • Set team permissions so each role sees only what it needs
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Square Invoices

For physical therapy clinics: Send itemized invoices for therapy visits and rehabilitation charges and track deposits, due dates and outstanding balances. Square Invoices sends unlimited invoices, estimates and contracts by email, text or link, with automatic reminders and cards or bank accounts on file. Invoice cash-pay packages or post-insurance balances. Roots sets up your templates, schedules and accounting sync.
  • Build branded invoice and estimate templates with your terms and policies
  • Set up recurring series with card or bank account on file
  • Connect Square to QuickBooks Online or Xero and map your accounts
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Merchant Account

For physical therapy clinics: Arrange a processing account for therapy visits and rehabilitation charges, with checkout methods matched to how customers pay. A dedicated merchant account underwritten for your physical therapy clinic, with pricing you can read and a person to call. A health care MCC so HSA/FSA cards approve.
  • Analyze your current statements and quote side by side
  • Prepare the underwriting package so approval moves quickly
  • Set up terminals, gateway and software connections
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Recurring Billing

For physical therapy clinics: Schedule and manage payments for treatment packages and scheduled patient installments, including renewals and customer account balances. Automate recurring card and ACH charges for memberships, retainers and payment plans. Monthly wellness or maintenance memberships.
  • Draft authorization language for recurring charges
  • Set up schedules and retry rules
  • Connect billing to your software
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Text to Pay

For physical therapy clinics: Send a payment request for therapy visits and rehabilitation charges by text so customers can pay against a specific order or invoice. Text-to-pay sends a secure payment link by SMS, so patients can pay a balance from their phone in seconds. Text copay balances after insurance processes.
  • Write compliant message templates with opt-in language
  • Integrate with your billing system
  • Set reminder cadences
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Custom Payment Integration

For physical therapy clinics: Connect the payment flow for therapy visits and rehabilitation charges with your software and the operational records behind session invoices, visit counts and patient balances. We connect payments to the systems you already run so balances, receipts and deposits reconcile automatically. Tie payments to your PT EMR.
  • Scope integrations your software vendor supports
  • Build and test the connection
  • Keep sensitive data out of payment records
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Square Appointments questions

Questions therapy clinic teams ask about patient payments.
Square Appointments provides online booking and staff calendars. Roots helps configure your services, schedules and booking experience.
Yes. We review appointment lengths, staff calendars, deposit or cancellation settings and checkout so the process fits how your team works.
Bring your services, appointment lengths, staff schedules and booking policies. Roots uses these details to plan the workflow for physical therapy clinics and prepare a clear setup scope.
See Square’s official pages for current software, hardware and processing prices. Request a quote for your Roots setup or custom project. Consultations and payment reviews are free.

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Book a free 30-minute review. We’ll map your setup, explain the options and work through clear next steps.
Talk to a therapy clinic payments specialistAll physical therapy clinics solutions