Speech & Occupational Therapy Payments

Speech-language and occupational therapy clinics, many of them pediatric, bill weekly recurring sessions to families, often private-pay or out-of-network with superbills.
Talk to a therapy clinic payments specialistExplore chiropractic, physical therapy & allied health solutions

Payment solutions for speech & occupational therapy

How these solutions fit speech & occupational therapy

See what each option adds to the way your business takes and tracks payments.

Square Appointments

For speech & occupational therapy: Schedule therapy sessions and rehabilitation assessments, collect appointment payments and keep staff calendars aligned. Square Appointments lets families book online 24/7, sends automated reminders and keeps every staff calendar in one place. Recurring weekly sessions with reminders and cancellation policies. Roots sets up your services, availability, policies and forms so the calendar works from day one.
  • Build your service menu with durations, buffers, prices and assigned staff
  • Set cancellation and prepayment policies that match your written policy
  • Turn intake, consent and policy documents into automated digital forms
Explore this solution

Square Invoices

For speech & occupational therapy: Send itemized invoices for therapy visits and rehabilitation charges and track deposits, due dates and outstanding balances. Square Invoices sends unlimited invoices, estimates and contracts by email, text or link, with automatic reminders and cards or bank accounts on file. Monthly session invoices with card on file. Roots sets up your templates, schedules and accounting sync.
  • Build branded invoice and estimate templates with your terms and policies
  • Set up recurring series with card or bank account on file
  • Connect Square to QuickBooks Online or Xero and map your accounts
Explore this solution

Square Virtual Terminal

For speech & occupational therapy: Take authorized phone or remote payments for therapy visits and rehabilitation charges from a browser-based terminal. Square Virtual Terminal turns a browser into a card terminal for phone, mail and remote payments. Charge telehealth sessions to a card on file. Roots sets up cards on file, recurring schedules and staff permissions.
  • Set up cards on file and recurring schedules with written authorization templates
  • Pair Square Terminal for the front desk if you also take in-person payments
  • Set permissions so only authorized staff can key in cards
Explore this solution

Merchant Account

For speech & occupational therapy: Arrange a processing account for therapy visits and rehabilitation charges, with checkout methods matched to how customers pay. A dedicated merchant account underwritten for your therapy clinic, with pricing you can read and a person to call. A health care MCC so HSA/FSA cards approve.
  • Analyze your current statements and quote side by side
  • Prepare the underwriting package so approval moves quickly
  • Set up terminals, gateway and software connections
Explore this solution

Recurring Billing

For speech & occupational therapy: Schedule and manage payments for treatment packages and scheduled patient installments, including renewals and customer account balances. Automate recurring card and ACH charges for memberships, retainers and payment plans. Auto-charge after each session or monthly.
  • Draft authorization language for recurring charges
  • Set up schedules and retry rules
  • Connect billing to your software
Explore this solution

ACH Payments

For speech & occupational therapy: Offer bank-account payments for therapy visits and rehabilitation charges, with authorization and invoice matching built into the workflow. ACH moves money directly between bank accounts, usually for far less than cards on large payments. ACH for families paying monthly.
  • Set up authorization and verification
  • Configure payment pages and invoices
  • Handle returns and reporting
Explore this solution
✓

Transfer initiated

$545.00 · ref ACH-7731

Speech & Occupational Therapy payment questions

Start with the workflows your business needs. Options on this page include Square Booking for Occupational Therapists, Square Invoices for Occupational Therapists, Virtual Terminal for Therapists. Roots helps compare the setup, software and processing requirements around how you operate.
Yes. Bring your current POS, checkout or billing tools and recent processing statements. We review appointments, invoices, deposits and customer billing, then plan the changes your speech & occupational therapy business needs.
Request a quote for your business. The review covers your payment mix, locations, software, hardware recommendations and implementation work. Consultations and payment reviews are free.
Bring recent payment statements, the systems you use and a record of how a customer places an order, receives a service or pays a bill. Tell us which speech & occupational therapy workflows need to improve so we can scope a practical setup.

Let’s set up payments for your speech & occupational therapy business

Book a free 30-minute payment review to compare costs, address payment problems and plan your next steps.
Talk to a therapy clinic payments specialistExplore chiropractic, physical therapy & allied health solutions